SmarterProctoring allows instructors to assign a custom, one-time proctor—known as an ad hoc proctor—to students who need special testing arrangements. This article will walk you through the process step by step.
Watch the video tutorial:
SmarterProctoring - How to Add an Ad Hoc Proctor
What Is an Ad Hoc Proctor?
An ad hoc proctor is someone manually assigned to a student for a specific exam. This is typically used when a student must test in a location outside of traditional or approved proctoring environments—like a workplace, military base, or remote location.
Key things to know:
The person assigning the proctor is responsible for vetting them.
These proctors are not compensated by SmarterProctoring.
Step-by-Step: Adding an Ad Hoc Proctor
Log into your LMS and launch the SmarterProctoring tool for the appropriate course.
Locate and select the exam for which you want to assign an ad hoc proctor.
Click on “Students” in the left-hand menu.
Find the student who needs a custom proctoring option and click “Assign Proctor”.
Fill out the required information for the proctor.
Click Submit
Enter Proctor Details
You’ll be prompted to enter the following required information:
Proctor’s First and Last Name
Company or Organization Name
Proctor’s Email Address
Proctor’s Phone Number
Date and Time of the Exam
Location of Testing
Once saved, all exam details will be automatically emailed to the assigned ad hoc proctor. Be sure to confirm that the email address is accurate and monitored.
Tips for a Smooth Experience
Verify the Proctor’s Credentials: Since ad hoc proctors are not part of a verified network, it’s critical that instructors or admins confirm the proctor is trustworthy and understands their responsibilities.
Communicate Expectations: Ensure the proctor knows what is expected of them, including monitoring the student throughout the exam and reporting any incidents.
Need Help?
If you need assistance adding an ad hoc proctor, our support team is here to help.
Live Chat: Click the Help button in the bottom-left corner of your course dashboard to connect with our support team.