In this article we will explain how you can let your employees punch in and out through a device at work. You can read more about:

In order to get access to the punch clock, an administrator have to find the link and the 6-digits passcode for the punch clock in "Settings" -> "Smartplan Settings" -> "Smartplan Time".

You have to click on the link to open the punch clock. After clicking on the link, you will be asked to fill out the 6-digits passcode. Then you are ready to use the punch clock.

It is possible to punch in and out both through a computer, tablet or phone. You can read about how the employees can use the punch clock in their app in this article.

When you have opened the punch clock, your employees can punch in and out simply by clicking on their name. They will be asked to fill out a 4-digits password. If they do not know this, they can click on the link at the bottom in order to receive it:

After filling out the 4-digits password, they have to choose which shift they would like to punch in to and then click on "Clock in". It is the same approach when the employee has to punch out.

When punching out from a shift, the employee can also write a comment, if they have to. This might be relevant, if they punch out before the shift should originally end. Then they can write, why this is the case.

If your employees have a non-paid break, you can choose that the employees have to register their break through the punch clock. You can choose that they have to register the break during the day or when they punch out from their shift. If they have a paid break, they should not register a break as breaks will be subtracted from the employee's hours in "Hours & Salary".

It is also possible to create shifts directly in the punch clock. This might be relevant if you do not have a permanent schedule, and your employees have to create their own shifts which you can afterwards approve.

You can read about how to create shifts in the punch clock here: Punch in and out through the app

It is always possible to see your employees' hours in the tab "Hours & Salary". Here you can get an overview of the hours and approve them.

When an employee has used the punch clock, it might look like this:

The employee has changed her meeting time compared to what had been planned and therefore, the writing is in red. According to the schedule, the employee had to work from 3 pm to 10 pm. But the employee has punched in a few minutes earlier and also left earlier than planned. To the right, it is possible to approve the employee's hours. If the employee has created a new shift in the punch clock, this is also where you can approve it.

It is possible to get more information about the shift, if you click on the meeting time in the column "Changes to attended time":

In the activity log you can see all the changes that have been made to a shift, and who made these changes.

The employee's hours can be corrected by the employee or an administrator. Then it will also appear in the activity log - both when it was changed, and by who.

It might be different how companies can benefit from using the punch clock and therefore, you can also choose your own settings regarding:

All of these settings can be found the same place as the link and the 6-digits passcode for the punch clock. Just go to "Settings" -> "Smartplan Settings" -> "Smartplan Time".

If you do not want to use a computer or tablet for the punch clock, you can allow the employees to punch in and out through their Smartplan app instead. You can read much more about how to use the punch clock through the app in this article.