Understanding the Error: "EmployersUseCd" Invalid Value
The error message typically looks like this:
"The ':EmployersUseCd' element is invalid - The value 'dd' is invalid according to its datatype 'String' - The Pattern constraint failed. - Must fit the pattern: [A-HJ-NP-TV-WY-Z]{1,2} - Employer's Use Code - 12a - 0242"
'dd' could also represent 'c' and 'd' -
This error indicates that the code entered in Box 12 is not in the format the IRS expects. The IRS specifies that the "Employer's Use Code" must adhere to a specific pattern:
Characters Allowed: Only uppercase letters A, H, J, N, P, T, V, W, Y, or Z are permitted.
Length: The code can be one or two characters long.
The error message highlights a "Pattern constraint failed," meaning the value you entered does not match the allowed pattern. In the example provided ("dd"), the lowercase letters are the cause of the issue.
Solution: Correcting the Employer's Use Code in Box 12
The solution is straightforward:
Identify the Incorrect Code: Locate the W-2 that triggered the error and find Box 12.
Correct the Case: Ensure that the code entered in Box 12 consists only of uppercase letters as specified by the IRS ([A-HJ-NP-TV-WY-Z]).
Verify the Code: Double-check that the code is a valid code for Box 12. Consult the IRS instructions for Form W-2 if you are unsure of the correct code to use.
Update in TaxWise: Within TaxWise, navigate to the W-2 input screen and correct the code in Box 12.
Re-validate: After making the correction, re-validate the return to ensure the error has been resolved.
Example:
If the error message indicates an invalid value of "dd", change it to "DD". Then, make sure "DD" is the correct code to be using for Box 12.
In which case, "dd" could also be seen as "c" and "d" - change "c"/"d" to "C"/"D"
Prevention Tips
Pay Attention to Case: Be mindful of capitalization when entering codes in Box 12.
Consult IRS Instructions: Always refer to the official IRS instructions for Form W-2 for clarification on valid codes and formatting requirements.
Double-Check Data Entry: Before e-filing, review all W-2 data for accuracy, including the codes in Box 12.