Leave is processed as part of the normal pay run whenever an employee takes time off. SmoothPay automatically calculates balances and records the leave on the employee’s payslip.
How to Process Leave
Go to the Payrun screen
Select the employee
Select the Leave Taken tab
Select the leave type the employee is taking
Review the leave balances
Enter the amount of leave being taken
Click OK or Next (differences depending on jurisdiction)
Review the calculated pay
SmoothPay will:
Deduct the leave from the balance (once the pay process is complete)
Pay the employee for the time taken off
Display the leave on the payslip
Record the transaction in the employee’s leave history (once the pay process is complete)
How Leave Payment Rates Are Calculated
The rate paid for leave depends on:
The leave type classification
Your jurisdiction’s legislation
Employee contract settings
SmoothPay automatically applies the correct legal method based on the leave code classification and region settings. This does however require consideration in some jurisdictions, where the rules require ambiguous rules to be applied e.g. NZ with ADP or RDP
Processing Part-Period Leave
If the employee takes a partial amount of leave (for example, 3.5 hours or half a day):
Enter the exact number of units taken
SmoothPay will pay proportionally based on the employee’s ordinary rate or the required comparison
The employee’s leave balance will reduce by the exact amount entered
Part-period leave can be entered in hours, days or weeks depending on the leave code configuration.
Recording Unpaid Leave
Not required for leave accruals, but can be used for tracking purposes. LWOP codes don't exist by default. You may need to create one within the Codes screen beforehand.
Process as you would with any other leave transaction but select the LWOP code
SmoothPay will:
Record the time taken
Apply no payment
Preserve an audit trail in the employee’s leave history
Public Holidays
By default SmoothPay should be set up with a Public holiday (not worked) leave code.
Process as you would with any other leave transaction but select the Public holiday (not worked) code.