This guide explains how to set up your accounting integration, choose your posting method, configure ledger mapping, and apply optional tracking categories such as departments, job codes and activities. These settings determine how payroll costs flow into your accounting system.
Selecting your accounting system
To choose your accounting system:
Go to Settings
Select the Accounting tab
Select your accounting system from the Ledger type field
Click Save
Setting your posting method
Your posting method determines how payroll data is delivered to your accounting system.
Common posting methods include:
Automatic - posted via API
Costing File - download and import
To set your posting method:
Go to Settings
Select the Accounting tab
Set the Posting method field
Click Save
Note: If we provide an Automatic method for your accounting package, the spanner button may need to be used to complete setup.
Posting a journal to your accounting package
While there are testing options available within the Pay reports menu, posting a journal is designed to be done after completing a pay process.
To post a journal:
Go to the Reports screen
Select the Pays category
Select Cost centre analysis (batch)
Click Run report
Select the pay period you wish to post
Click OK.
The standard report will appear, but depending on your Posting method:
Automatic - window confirming connection to account package appears
Costing File - a costing file will be generated in the Files screen, commonly named glcosting.txt
Either confirm the connection, or download and import the journal into your accounting pacakage.
The Setting up and using cost centres guide must be completed before posting a journal, as the expense codes and holding accounts need to match the chart of accounts in your accounting package.