This article is created to get into the understanding the basics of how the new product catalogue is working in various campuses of SMS.

It will tell you more about the intakes, templates and modules - the core elements of the new product catalogue.

Upon hovering over the New Product Catalogue, you will encounter three pages: Course Intakes, Templates, and Modules (which are currently inactive).

Templates and intakes share similarities in their structures. Administrators first create a template with modules, and subsequently generate multiple course intakes based on this template. A notable distinction is that intakes are associated with specific start and end dates for the program, enabling students to enrol and engage in their studies within a designated time frame.

Various types of templates exist, including Short Courses, Postgraduate, and Undergraduate programs. Each template is tailored to its specific category, with the admin team at the campuses responsible

for inputting relevant details such as modules, pricing, regions, duration in years, and the number of terms per year required for each program.

This process is particularly useful when setting up an intake, as selecting the appropriate template serves as the foundation for your program.

All essential prerequisites are outlined within the template, simplifying the program creation process. When initiating a program for student enrollment, it is crucial to select the template as the blueprint and specify the start date, end date, as well as the commencement and conclusion dates for each term within the program.

You have the flexibility to designate the region for the program, as well as the preferred study mode, such as Part-Time or Full-Time, determining how students will engage with the curriculum.

These components are incorporated within the templates to streamline the program creation process. Additionally, you can categorise the template as Master’s, Bachelor’s, or Short courses, facilitating efficient organisation and customization of the program structure.

Upon activating the intake, it is essential to specify the program’s overall duration by setting the start and end dates before activating the intake. Furthermore, when assigning modules for the terms, it is imperative to establish the dates for each term. Only after defining the term dates can you effectively structure the academic year by incorporating modules.

You will find modules that were added via the template. Green - mandatory.

Blue - optional modules. Green means there are obligatory modules to complete in order to pass the course.

The set year usually looks something like this:

You can navigate to the Courses section to view the number of enrolled students. Additionally, you have the capability to create lessons for each module and assign a lecturer to the respective group.

This is what you see if you check the Courses page:

Each module is assigned a unique code, facilitating easy differentiation between them. Subsequently, you can proceed to create instances where student groups are organised.

For example, the module “Introduction to Hospitality in Tourism and Events” currently consists of only one group(you can see that the system added G1 to the instance code). It is important to note that you have the flexibility to create multiple groups based on the number of students enrolled in the course.

When creating or modifying a group, you have the option to specify the group’s capacity and assign a lecturer for the corresponding lesson.

By navigating to the Edit page of the desired group, you can create lessons based on the number of sessions and their corresponding dates. These details will be synchronised with the Registers, allowing lecturers to track student attendance.

To create lessons for a specific group, you must select the Elements tab and proceed with lesson creation based on the group’s requirements.

Here how it looks inside:

The same schedule will be in the Registers but in the different format so lecturers and admins can set the attendance.

The enrollment process may vary across different campuses. Typically, to enrol students, you must activate the intake, establish all relevant dates, and assign modules to the terms. Upon activating the intake, you can locate and include it in the application. Subsequently, you are required to access the back office of the application via the Details section and set the enrollment status to “Yes” to confirm the student’s enrollment, resulting in their status changing to “Enrolled.”

You can view the modules assigned to the terms in the registration section, denoted by the prominent blue section within the application interface.

When the students are enrolled to the group, they usually are added to the G1 or default group (that has been created by the system before). Following their enrollment process and formation of the groups, students are moved from groups with the help of ‘Move students’ button.

You need to select the instance code and go to ‘Show enrolled’ to see all students in the group.

You need to select the instance code and go to ‘Show enrolled’ to see all students in the group.