This article aims to guide you in utilizing existing tags within letter templates to streamline the process of generating documents and letters for students, thereby reducing workload and automating the process. 'Tags' (e.g. __FIRSTNAME__) are employed in letters to facilitate the extraction of information from the SYS automatically during the letter generation process.

The system currently contains several pre-existing tags. The SMS Team support is available to assist you in inserting these tags into your existing documents. Additionally, if there is a need for a new tag, you can request the Development Team to create one accordingly.

Follow the steps below to insert tags in your Word document:

By following these outlined steps, you can effectively insert tags into your Word document and integrate valuable information from the system automatically for efficient document generation.

Open Microsoft Word: Launch the Microsoft Word application and open the document where you intend to insert the tag.
Access the Insert Tab: Click on the “Insert” tab located on the top navigation bar of Microsoft Word.

Navigate to Quick Parts: Within the Insert tab, locate and click on the “Quick Parts” dropdown menu.

Select Field Option: From the dropdown menu, choose the “Field” option.

In the “Field” dialog box that appears, please choose field type - MergeField and format - none.

Put the tag from the list that you need - __APP_TITLE__ in the field name.

Click “OK” to insert the field into your document.

The inserted field will automatically display the relevant information based on the type of field you selected. You can also update the field by right-clicking on it and selecting “Edit Field” to ensure that it reflects the most current information.

By following these outlined steps, you can effectively insert tags into your Word document and integrate valuable information from the system automatically for efficient document generation.

How to Edit Tags in Microsoft Word on a Mac

If you are using a Mac operating system and need to edit tags in a Microsoft Word document, follow these simple steps:

Step 1: Copy the Existing Tag

First, locate the tag you want to edit in your document. Highlight the entire tag and press "Command + C" on your keyboard to copy it.

Step 2: Access the Field Codes

Next, right-click on the tag and a pop-up menu should appear. Select the option that says "Toggle Field Codes." This will allow you to view and edit the code for the tag.

Step 3: Edit the Tag

Once you have accessed the field codes, you will see the code for the tag you selected. Make any necessary changes to the code, such as changing the text or formatting.

Step 4: Save Your Changes

Once you have made your changes, press "Command + S" on your keyboard to save them.

Step 5: Update the Tag

To see your changes reflected in the document, right-click on the tag again and select "Update Field." This will update the tag with your edited code.

Step 6: Final Result

After updating the tag, you will see your changes reflected in the document. Your edited tag should now be displayed as desired.

Congratulations, you have successfully edited a tag in Microsoft Word on a Mac!

Here is the list of the existing tags and there desctiption

Student profile

“__SNO__” - SNO of the student, example (eg. A401123)

“__TITLE__” - Student’s title (eg. Mr.)

“__FIRSTNAME__” - Student’s First Name

“__SURNAME__” - Student’s Surname

“__MIDDLENAME__” - Student’s Middlename

“__EMAIL__” - Student’s E-mail

“__GENDER__” - Student’s Gender

“__DOB_F_EN__” - Student’s Date of Birth in format - Month d, Y

“__DOB_F_FR__” - Student’s Date of Birth in format - Month d, Y in French

“__DOB__” - Student’s Date of Birth

“__DOB_F3__” - Student’s Date of Birth in format m/d/y

“__PASSPORT__” - Student’s Passport Number

“__ORGNUMBER__” - Student’s Orgnumber

“__ADDRESS_1__” - Student’s Address Line 1

“__ADDRESS_2__” - Student’s Address Line 2

“__CITY__” - Student’s City

“__POSTAL_CODE__” - Student’s Postal Code

“__COUNTRY__” - Student’s Overseas Country

“__OS_ADDRESS_1__” - Student’s Overseas Address Line 1

“__OS_ADDRESS_2__” - Student’s Overseas Address Line 2

“__OS_CITY__” - Student’s Overseas City

“__OS_POSTAL_CODE__” - Student’s Overseas Postal Code

“__OS_COUNTRY__” - Student’s Overseas Country

“__OSTEL__” - Student’s Overseas Telephone number

“MOBILE_TEL” - Student’s Mobile Telel[

“__NATIONALITY__” - Student’s Nationality

“__COUNTRY_OF_BIRTH__” - Country of birth

“__CITY_OF_BIRTH__” - City of birth

“__MOTHER_TONGUE__” - Mother Tongue

“__APP_COUNTRY_SUB__” - Country of application submission

“__ACCA_ORG_NUMBER__” - ACCA organisation number

Application Dates

"__APP_START_F_EN__” - Application’s start date in format - Month d, Y

“__APP_START_F_FR__” - Application’s start date in format - Month d, Y in French

“__APP_START__” - Application’s start date

“__APP_START_F__” - Application’s start date in format - d.m.Y

“__APP_START_F2__” - Application’s start date in format - d/m/Y

“__APP_START_F3__” - Application’s start date in format - Month Year

“__APP_START_F4__” - Application’s start date in format - m/d/y

“__APP_START_4__” - Application’s start date -4 days

“__APP_START_7__” - Application’s start date -7 days

“__APP_END_F_EN__” - Application’s end date in format - Month d, Y

“__APP_END_F_FR__” - Application’s end date in format - Month d, Y in French

“__APP_END__” - Application’s end date in format - d/m/Y

“__APP_END_F1__” - Application’s end date in format - m/d/Y

"__APP_END_4__” - Application’s end date +4 days

“__APP_ENROLMENT_DATE__” - Enrollment date from back office in format - d/m/Y

Application Financial Details

“__APP_PRICE__” - Total price of application in format 1000.00 with discounts

“__APP_PRICE_F__” - Total price of application in format 1,000.00 with discounts

“__APP_FULL_PRICE__” - Total price of application in format 1000 without discounts

“__APP_FULL_PRICE_F__” - Total price of application in format 1,000.00 without discounts

“__APP_FULL_PRICE_F_WITHOUT_COMMA__” - Total price of application in format 1000.00 without discounts

“__APP_DISCOUNT__” - Price of discount

“__APP_FINAL_PROGRAM__” - Final Program Fees after scholarship and discount

“__APP_HALF_FINAL_PROGRAM__” - 1/2 of Final Program Fees after scholarship and discount

“__APP_DEPOSIT_WITHOUT_INSURANCE__” - 1/2 of Final Program Fees after scholarship and discount without Insurance fee

“__APP_PRICE_AFT_DISC__” - Total price of application with discount

“__APP_PAID__” - Total paid on application

“__APP_PAID_F__” - Total paid on application in format 1,000.00

“__APP_OUTSTANDING__” - Outstanding balance

“__APP_SCHOLARSHIP__” - Scholarship of the application

“__APP_SCHOLARSHIP_F__” - Scholarship in format 1,000.00

“__APP_SCHOLARSHIP_AND_DISC__” - Full application without Scholarship and Discount

“__APP_SCHOLARSHIP_AND_DISC_F__” - Full application without Scholarship and Discount in format 1,000.00

“__APP_SCHOLARSHIP_TYPE__” - Scholarship Type

“__APP_SCHOLARSHIP_TYPE_AND_FEE__” - Scholarship Type and Amount

“__APP_PENDING__” - Application Pending

“__APP_PENDING_F__” - Application Pending Formatted

“__APP_PAID_AFTER_SD_F__” - Full paid without Scholarship and Discount in format 1,000.00

Application Commissions

“__APP_AGENT_COMMISSION_AMOUNT__” - Amount of Commissions Processing Gross/Net

“__APP_AGENT_COMMISSION_PERCENT__” - Percent of Commissions Processing Gross/Net

“__APP_AGENT_COMMISSION_PERCENT_F__” - Percent of Commissions Processing Gross/Net in format 1,000.00

“__APP_PENDING_MINUS_APP_COMMISSION__” - Application Pending Amount Minus Application Commission Amount

“__APP_PENDING_MINUS_APP_COMMISSION_F__” - Application Pending Amount Minus Application Commission Amount in format 1,000.00

“__APP_PAID_AND_AGENT_COMMISSION_AMOUNT__” - Application Paid And Gross/Net Sum

“__APP_PAID_AND_AGENT_COMMISSION_AMOUNT_F__” - Application Paid And Gross/Net Sum, in format 1,000.00

“__FEES_PAYABLE__” - Tuition fees - scholarship, in format 1,000.00

“__APP_TOTAL_AMOUNT_PAYABLE_F__” - Total Fees - Commission Fees - Paid, in format 1,000.00

“__APP_TUITION_FEE_MINUS_COMM__” - Application Tuition Fees minus Application Commission Amount

Application Details

“__APP_TITLE__” - Name of Application

“__APP_WEEKS__” - Number of study weeks. Based on the latest non-fees registration

“__APP_LESSONS_PER_WEEKS__” - Number of lessons per weeks. Based on the latest non-fees registration

“__APP_STUDY_MODE__” - Mode of study. Based on the latest non-fees registration

“__APP_REGION_ADDRESS__” - Region Address of first Registration in Application

“__APP_PARTNER_INSTITUTION__” - Partner Institution

“__APP_PARTNER_INSTITUTION_ID_NUMBER__” - Partner Institution Id Number

“__FR_INTAKE__” - Calculate Friday before Intake

“__COMMENT__” - Comment in the back office

“__CONDITIONS_MEET_FOR_ACCEPTANCE__” - Student Admissions Status in the back office

“__CONDITIONS_MEET_FOR_ACCEPTANCE_COMMENT__” - Student Admissions Status comment in the back office

“__OFFER__” - Offer

“__FTPT__” - Mode of study (‘Part time’ or ‘Full time’)

“__DURATION__” - Duration

“__DURATION_WEEK__” - Duration (weeks)

“__DURATION_STR__” - App duration with unit (days, weeks, months)

“__APP_EDUCATONAL_PARTNER__” - Application educational partner

“__INTERNSHIP_WORK_WEEKS__” - Registrations Internship Weeks Count

“__INTERNSHIP_WORK_HOURS__” - Registrations Internship Hours Count

“__APPLICATION_FEE_PRICE__” - Application fee price

“__APPLICATION_FEE_PRICE_F__” - Application fee price format

“__ETF_FIRST_YEAR__” - ETF weeks

“__ETF_FIRST_YEAR_MONTHS__” - ETF months

“__TOTAL_PROGRAM_HOURS_MINUS_INTERNSHIP__” - Total program hours minus internship work hours

“__CONTRACT_NUMBER__” - Enrolment contract number

Application Agent Details

“__APP_AGENT_NAME__” - Agent of Application

“__APP_AGENT_ADDRESS_LINE1__” - Application Agent Address Line 1

“__APP_AGENT_COUNTRY__” - Application Agent Country

“__APP_AGENT_POST_CODE__” - Application Agent Postal Code

Registration Details

"__REGISTRATION_NAME__” - Registration name

“__REGISTRATION_PRICE__“ - Registration Price

“__REGISTRATION_SCHOLARSHIP__“ - Registration Scholarship

“__REGISTRATION_PAID__“ - Registration Paid

“__REGISTRATION_DISCOUNT__“ - Registration Discount

“__REGISTRATION_PENDING__“ - Registration Pending

“__REGISTRATION_START_DATE__“ - Registration Start Date

“__REGISTRATION_END_DATE__“ - Registration End Date

“__REG_PRICE_INCLUDING_DISCOUNT__“ - Registration Including Discount

“__REGISTRATION_CREDIT_NOTES_AMOUNT__“ - Registration Credit Notes Amount

“__REGISTRATION_PRICE_MINUS_SCHOLARSHIP__“ - Registration Price Minus Scholarship

“__REG_PRICE__“ - Total Tuition Fees

“__REG_PRICE_50__“ - 50% from Total Tuition Fees

“__REG_REGION__“ - Region

“__LAST_REG_REGION__“ - Region of Last Registration

“__LAST_REG_PRICE__“ - Price of Last Registration

“__LAST_REG_REGION_WO_FEE__“ - Region of Last Registration Without Fees

“__LAST_REG_PRICE_WO_FEE__“ - Price of Last Registration Without Fees

Transaction Details

“__TRANSACTION_DEADLINE__“ - Transaction Deadline Date

“__TRANSACTION_AMOUNT__“ - Transaction Amount

“__TRANSACTIONFORMATTEDAMOUNT__“ - Transaction Formatted Amount

“__TRANSACTIONCURRENCY__“ - Transaction Currency

Accomodation Details

“__ACCOMM_ARRIVAL_DATE__“ - Arrival Date for Accommodation

“__ACCOMM_DEPARTURE_DATE__“ - Departure Date for Accommodation

“__ACCOMM_DETAILS__“ - Details of Accommodation

“__ACCOMM_SPEC_REQ__“ - Special Requirements for Accommodation

“__ACCOMM_TOTAL_FEE__“ - Total Fee for Accommodation

“__ACCOMM_AIRPORT_TRANSFER_FEE__“ - Airport Transfer Fee for Accommodation

“__ACCOMM_GRAND_TOTAL__“ - Total Fee Plus Airport Transfer Fee for Accommodation

“__ACCOMM_REMAINING__“ - Remaining Accommodation Information

Scholarship Details in Ro Assessments

“__RO_ASSESSMENTS_SCHOLARSHIP_AWARDED__“ - Scholarship Awarded in Ro Assessments

“__RO_ASSESSMENTS_AWARD_NAME__“ - Award Name in Ro Assessments

“__RO_ASSESSMENTS_AWARD_AMOUNT__“ - Award Amount in Ro Assessments

“__RO_ASSESSMENTS_AWARD_DATE__“ - Award Date in Ro Assessments

Current Date

“__CUR_DATE_F_EN__“ - Date in Pretty Format (English)

“__CUR_DATE_F_FR__“ - Date in Pretty Format in French

“__CUR_DATE__“ - Date in mm/yy/DD format