The Calendar Integration feature allows you to sync your SortScape visit schedule with your personal calendar applications like Google Calendar, Apple Calendar (Mac), Outlook, and more. This creates a one-way sync from SortScape to your personal calendar, so you can see your work schedule alongside your personal appointments.
Note: Your personal calendar may take time to reflect SortScape changes, depending on your calendar app's refresh settings.
Getting Started
Step 1: Access Calendar Sync
Navigate to the Schedule screen in SortScape
Click on the "Tools" dropdown in the upper right hand corner of the page
Click "Sync Calendar..." in Tools dropdown to access the integration link
⚠️ Note: Calendar sync is only available in the browser, not the mobile app.
Step 2: Copy Your Calendar URL
Your personal calendar URL will be created automatically
Copy the URL that appears
Step 3: Add to Your Calendar App
Follow the instructions below for your calendar application:
Google Calendar
Open Google Calendar
On the left side, click the "+" next to "Other calendars"
Select "From URL"
Paste your SortScape calendar URL
Click "Add calendar"
iPhone/iPad (Apple Calendar)
Open the Settings app
Scroll down and tap "Calendar"
Tap "Accounts"
Tap "Add Account"
Tap "Other"
Tap "Add Subscribed Calendar"
Paste your SortScape calendar URL
Tap "Next" and "Save"
Mac (Apple Calendar)
Open Calendar app
Go to File > New Calendar Subscription
Paste your SortScape calendar URL
Click "Subscribe"
Choose your preferences and click "OK"
Outlook
Open Outlook (web or desktop)
Go to Calendar
Click "Add calendar" > "Subscribe from web"
Paste your SortScape calendar URL
Give it a name like "SortScape Work Schedule"
Click "Import"
What Gets Synced
Job Information
Job Title: The Crew and Property name or Contact name depending on your settings
Date & Time: Accurate scheduling in your timezone
Location: Full property address
Contact: Client name and phone number (if you have permission)
Notes: Any job notes from SortScape
Tags: Job tags for easy identification
Calendar Details
Calendar Name: "SortScape visits - [Your Company Name]"
Date Range: Shows jobs for the next 12 weeks
Updates: Refreshes automatically depending on the settings of your external calendar app
Important Notes
Regenerating Your URL
If you need a new calendar URL (for security reasons):
Navigate to the Schedule screen in SortScape
Click on the "Tools" dropdown in the upper right hand corner of the page (this is not accessible from the mobile app, only from the browser)
Click "Sync Calendar..." in Tools dropdown to access the integration link
Under the URL, you will see "To reset this URL and revoke access 'click here'"
Update the URL in your calendar apps
One-Way Sync Only
Changes flow FROM SortScape TO your personal calendar
Editing events in your personal calendar won't change SortScape
Always make schedule changes in SortScape
Security & Privacy
Your calendar URL contains a unique security token
Don't share your calendar URL with others
Each user gets their own personalised URL
Regenerate your URL as described above if it's compromised
Visit Ordering
SortScape automatically prepends crew and position information to visit titles to encourage proper sorting in your calendar app for any visits that don't have a specified start and end time. While we don't control how your specific calendar application sorts events, this naming convention helps maintain the same visit order as your SortScape schedule in most popular calendar applications.