Before going deeper into the management of said access levels, it’s good to understand the distinction between the roles available in SparkReceipt:
Contributor: Ideal for individuals who need to upload expenses but should not access the entire team’s financial records. Contributors can only view and manage their own expense submissions, making this role perfect for team members who report expenses without the need for broader data visibility or edit permissions.
Member: Suited for those who require comprehensive access to all documents, including the ability to view, edit, and manage expenses across the team. This access level is typically reserved for team leaders, finance managers, or members who need to oversee and audit financial records comprehensively.
Owner: This is the founding member of the account, and can manage everything within it. They are considered the owner of the account’s data. Users with this access level cannot be invited, and there is always only one owner.
Accountant: An accountant is a special role that can view all expenses in the system and review and edit them as needed. Accountants are free with every SparkReceipt Pro plan. They can’t add their own expenses but can manage records otherwise quite freely.