Speya isn’t only for discovering new suppliers. You can bring the suppliers you already work with into the platform, research them with the same enrichment Speya runs on new discoveries, and keep them current with monitoring that tells you when something changes.
This article covers three things you can do with an existing supplier base. Jump straight to the one you need:
Upload your existing suppliers into a list.
Add enrichments to research them.
Set up monitoring to track changes over time.
Also in this article: Prompt library, FAQ, and Related articles.
The Monitor feature is only available for Pro, Team and Enterprise plans.
Upload your existing suppliers
There are two ways to bring suppliers you already know into a list:
Upload an Excel or CSV file when you have a list of suppliers to bring in at once.
Add suppliers by name in chat when you only have a few known names, up to around 20 at a time. Ask Speya to add them and it researches each one and places it in your list.
Both put your suppliers in a list that behaves exactly like a search result, so you can enrich and monitor them the same way.
Upload a file
Prepare your file. Include the supplier’s company name (required) and website URL (recommended). The URL is how Speya confirms it has the right company, which matters because company names alone are easily confused, especially non-Latin names. If you don’t have URLs, you can add them afterwards as an enrichment.
Upload the file into a new list. Speya verifies each supplier, removes duplicates where it can, and prepares the list for enrichment.
Your suppliers now sit in a list you can work with like any other: add enrichment columns, monitor them, and compare them against new searches.
Want to bring your own data points? Upload brings in company names and website URLs only. To bring in the data you already work with, such as internal IDs, categories, spend, or existing enrichments, use the Spreadsheet feature: you upload an Excel sheet with any data points you use and keep it updated from your supplier list. See How to create a Spreadsheet for the full workflow.
With your suppliers in a list, the next step is to research them.
Add enrichments
You research your suppliers by adding enrichment columns. Each column asks Speya a question, and Speya researches every supplier in the list and fills in what it finds, along with the reasoning and sources behind each answer.
The full workflow for building and reusing enrichment columns lives in How to research suppliers with Enrich. Two moves matter most when you’re setting up an existing base for monitoring.
Ask Speya what to track. If you’re not sure which data points matter, tell Speya your role and what you care about, then ask what to monitor. For example, type to Speya: “I work with compliance and risk. What data points should we monitor for our suppliers?” Speya suggests a tailored set of columns you can add in one step, and often surfaces criteria you would not have thought to ask for.
Add a column yourself. You can also add a specific column, either by asking Speya in chat or with the + Research button. For example, add an FDA registration column as a text column to capture each supplier’s status in plain words.
The enrichments existing-supplier teams reach for most often are:
Compliance and risk signals
Geopolitical or economic disruptions that could affect supply
Bad press and adverse media
Sanctions list status
Legal issues
Certification validity, including expiry dates
Enrichment gives you a current picture. To keep that picture fresh as your suppliers change, turn on monitoring.
Set up Monitoring
Monitoring re-researches the columns you choose on a schedule, compares each new result against the last run, and flags the changes that are genuinely new. You find out when a supplier loses a certification or adverse press appears, without re-running searches by hand, and without noise for every minor edit to a supplier’s website.
There are two ways to set up a monitor:
From a column for the quick way, when you want to keep watch on a single column you already have.
From the Monitors button for the full setup, when you want to choose the type of monitor, attach several enrichments and requirements, and set the schedule.
Both create a live monitor that runs on the cadence you choose.
Set up a monitor from a column
Open the column menu. Click the ⋮ on the column header.
Turn on Monitor. Switch the Monitor toggle on.
Set the cadence. Choose Weekly or Monthly.
Choose whether to be notified. Switch Notify on or off for email updates.
The column now runs on a schedule and shows a green monitor icon.
Set up a monitor from the Monitors modal
Open Monitors. Click Monitors, top right above your list. The Monitors window opens and shows any monitors you already have.
Start a new monitor. Click + New Monitor.
Choose the type. Pick Re-vet existing suppliers to refresh enrichment data and re-run evaluations on the suppliers already in your list, or Search for new suppliers to find new suppliers matching your criteria on a schedule. For a new-supplier monitor, describe what you’re looking for and leave Auto-vet new suppliers on if you want Speya to evaluate each supplier it adds.
Add what to check. Under Tasks, add Enrichments and Requirements from the Add from list options. These are the columns and requirements already on your list.
Set the schedule. Choose Weekly or Monthly and confirm the timezone.
Save the monitor. Click Create Monitor.
Your monitor is now active and runs on the schedule you set.
Run a check now
You don’t have to wait for the next scheduled run. Open Monitors, find your monitor, and click Run now to search for updates immediately. Run now is also available inside the monitor view. It runs a fresh pass against the sources right away.
See what a monitor found
A monitor works in the background. Here is how to spot and read what it finds:
Green monitor icon (sidebar). In your list panel, a green monitor icon means at least one live scheduled monitor is running on that supplier list or column.
Black icon in a cell. When a monitor finds an update for a supplier, that supplier’s cell shows a small black monitor badge next to the value.
Click the cell to read the update. Open the cell to see the new Result, the Reasoning behind it (marked AI-Generated), and the Instructions the monitor ran. The reasoning compares the previous finding to the fresh evidence, so you can see exactly what changed. Use the history icon at the top right of the cell to see prior values and when they changed.
Email updates. If notifications are on, you get an email headed “Updates from your monitors” with a View this week’s changes button that opens the platform for the detail.
Manage your monitors
You can adjust a monitor at any time:
Pause a monitor from the supplier list, from the column, or inside the monitor view.
Turn email notifications on or off from the column’s Notify toggle, or per enrichment when you edit the monitor (the bell icon on each task).
Edit or delete a monitor from the ⋮ menu on the monitor in the Monitors window, which gives you Edit, Pause, and Delete.
Prompt library
Every prompt here is something you type to Speya. They’re grouped by where you are in the workflow, with a description of what each does.
Bringing suppliers in
“Add [Company A], [Company B], and [Company C] to this list.”
Speya researches each named supplier and adds it to your list.“Find the website URLs for the suppliers in this list.”
Speya adds a column with each supplier’s website, useful when you uploaded names without URLs.
Deciding what to research
“I work with [your role]. What data points should we monitor for our suppliers?”
Speya suggests a tailored set of enrichment columns you can add in one step.
Researching your suppliers
“Add a column for each supplier’s compliance and risk signals.”
Researches each supplier’s compliance and risk exposure.“Flag any suppliers exposed to geopolitical or economic disruptions that could affect supply.”
Surfaces supply-chain disruption risk.“Check each supplier for recent bad press or adverse media.”
Adds an adverse-media column.“Screen these suppliers against sanctions lists.”
Adds a sanctions-screening column and links to the source on any hit.“Research any legal issues for each supplier.”
Adds a column for known legal issues.“Add a column with each supplier’s certification status and expiry dates.”
Tracks certification validity, including when certificates lapse.
FAQ
How does Speya confirm an uploaded supplier is the right company?
The website URL is the main check. Company names alone are harder to match, especially recurring names or non-Latin scripts, so include the URL where you can. If you only have names, upload them and ask Speya to fill in the URLs as an enrichment before you rely on the data.
Why did it find almost nothing for my parent or holding company?
Verification runs off the company name and website URL, and holding companies often have no website of their own to anchor on. Add the operating brands underneath the parent instead, each with its own website, and keep the parent name in a separate field so you can roll results back up for reporting.
Can I import data beyond company name and website?
Not through upload today. Upload takes the company name and website URL only. To bring in your own data points, such as internal IDs, categories, or spend, use the Spreadsheet feature. See How to create a Spreadsheet.
Does monitoring work on uploaded suppliers as well as discovered ones?
Yes. Once a supplier is in a list, monitoring can track its columns regardless of how the supplier got there.
Can I monitor thousands of suppliers?
Yes. Large supplier bases are supported. Scale and cadence affect pricing, so talk to your CSM to plan the right setup for your base.
How does monitoring decide what counts as a meaningful change?
Each run does a fresh research pass, compares the result against the previous one, and reasons about whether a finding is genuinely new, including checking that a hit is really this company and not a same-named one. Only meaningful changes are flagged, so a reworded page on a supplier’s website won’t trigger an alert but a change in certification status will.
Can I monitor for new suppliers, not just my current list?
Yes. When you create a monitor, choose Search for new suppliers. It runs on a cadence and surfaces new suppliers that match your criteria, which is useful for keeping an eye on a market you source from regularly.
Why might monitoring surface different sources or new information each run?
That is expected, and it is a sign the research is working rather than a fault. Speya researches across the open web against the monitor’s instructions, and what surfaces can vary because search engines and their results change over time. Sometimes a source appears, sometimes it doesn’t, and when Speya finds a newly published or previously unseen source it includes that too. Speya always shows the evidence behind what it finds, so you can review the sources and verify the result yourself. You can also re-run a check or search more broadly to surface more, and Speya maintains its own database and brings in live data to help fill gaps that open-web research might miss.
How should I read a low, medium, or high risk rating?
Treat it as an AI-generated assessment, not a hard fact. The AI is making a judgment based on the information available to it. If you would rather make the call yourself, you can use Speya purely to collect and surface the information, without asking it to rate the risk, and then review and assess it your way.
Can I connect our ERP, SAP, or supplier database?
Not automatically today. The bridge for now is Excel or CSV upload: bring your suppliers in and enrich and monitor them like discovered ones. Direct system-to-system connections are handled case by case, so raise it with your CSM.
Can I export my enriched supplier list?
Yes. You can export a list to Excel at any time, useful for documentation, audits, or sharing with people outside the platform. The export reflects the column order on screen, so arrange your columns before exporting.