Controlling who receives your emailed meeting summaries is a paid feature, available on Spinach's paid plans — Pro, Business, and Enterprise. On the Free plan, summaries are sent to everyone on the calendar invite and these controls aren't available.
By default, everyone on the meeting's calendar invite receives the summary — including any external guests such as clients, candidates, or partners. On a paid plan you can change who receives summaries, set it per meeting, and even update recipients after a meeting has happened.
Recommended — Internal attendees only: This sends summaries to everyone from your own company on the invite while making sure external guests never receive a copy. Your whole team stays in the loop, but client- and candidate-facing notes stay internal. It's the safest default for any team whose meetings sometimes include people outside your organization.
Don't have a paid plan yet? Upgrade from your Account tab to get immediate access. For pricing and plan details, see Changing or Upgrading Your Plan or visit spinach.ai/pricing.
Good to know: Recipient settings are applied based on each meeting's Spinach Host — the person whose settings control that meeting. If your changes don't seem to take effect, you may not be the host for that meeting. See Understanding the Spinach Host to check and claim host.
Your recipient options
Internal attendees only (recommended) — sends to everyone from your own organization (your company's email domain) who was on the invite. External guests, such as clients or candidates, won't receive a copy.
Just the Spinach Host — only you (the host) receive the summary. Best when notes should stay completely private.
Everyone on the calendar invite — the default. All participants, internal and external, receive the summary.
Manage Additional Recipients — add specific people who should always receive the summary, such as stakeholders who weren't on the call.
You can set any of these as a default for all of your meetings, customize them per meeting series, or change recipients after a meeting:
Default Setting for All Meetings
To set a default that applies to every meeting you host:
Go to your Spinach dashboard
Navigate to Settings → Email
Choose who should receive summaries by default. We recommend Internal attendees only so external guests never receive your notes; select Just the Spinach Host if you'd rather summaries come only to you.
Customize Per Meeting Series
To override your default for a specific meeting series, whether one-off or recurring — for example, switching a client call to internal-only:
Go to your Spinach dashboard
Navigate to the Meetings tab
Click on the meeting
Choose the recipients for that series — Internal attendees only (recommended for any meeting with external guests) or Just the Spinach Host to limit summaries to only you
Add anyone else who should receive it (such as stakeholders) under Manage Additional Recipients
Share or Change Recipients After a Meeting
Already had the meeting and want to send the summary to someone new — or kept it to yourself and now want to share it with the team? You can grant access to any individual summary after the fact:
Go to Meeting History
Select your meeting
Click the Share button and enter the email of the person you want to send the summary to
For full details, see Share Meeting Summary, Video and Transcript with others. For tips on external and client calls, see Using Spinach on Client or Sales Meetings.