Starting in December 2025, we changed how group fees work. There are now three types of fees:
Group fee — the default monthly fee for the group. This is used when no custom fee or manual fee is set for an athlete.
Custom fee — a special monthly fee agreed for a specific athlete.
Manual fee — a temporary fee entered during invoice generation. It overrides both the group fee and any custom fee.
How to set up fees for a group
Go to Preferences → Invoicing settings → Group settings.
Open the first group.
Set a Group fee for the group.
This is the standard fee for athletes who don’t have special rates.
If you’ve used invoicing for this group before:
The group fee may be prefilled automatically.
Some groups may not have a prefilled value, and in some cases the value may be incorrect — so please review every group carefully.
Below the group fee, you’ll see a section to add athletes with Custom fees.
Use this only for long-term special rates (for example: family discounts, free participation, permanent reduced fees).
Temporary exceptions can be handled right before generating invoices (explained in the next section).
(In the group settings it is also possible to select, which bank account will be added to the invoices of this group. If you use multiple bank accounts for collecting the training fees, then you have to enter them all in the Invoicing details tab.)
Next to each Custom fee field, there is an Invoicing comment field.
We strongly recommend adding a note for every custom fee.
This avoids confusion later and makes it clear why a special rate exists.
Click Save and Close.
Repeat for every group in your club.
How to generate invoices for a training group
Go to Invoices and open the training group you want to invoice.
Make sure the correct month is selected (for example, December 2025 if you’re invoicing that period).
Fees will be prefilled automatically based on the group settings.
If you need to apply a one-time discount or special case, overwrite the prefilled fee with a Manual fee. Examples:
Temporary discount. John was sick for the whole month, and you agree to a 50% discount for December.
Replace the usual group fee of 50 EUR with 25 EUR.
Add a comment such as: “John was sick in Nov ’25; agreed 50% discount for Dec ’25.”
Annual prepayment. Mary’s father wants to prepay for a year.
Replace the usual monthly fee of 50 EUR with 600 EUR (12 months).
Because this invoice covers a longer period, Mary will be automatically excluded from invoice generation for the next 12 months.
Select all athletes using the global select box.
Click Generate invoices.
You will land on the Group invoices page.
Select all invoices and click Send.
Review and adjust the email if needed, then send it.
Emails go to the invoicing contacts marked in each athlete’s Player profile.
Each athlete/parent will receive their own personal invoice.