You can specify which Email Template is used by default when using the "Publish + Email" functionality in various sections of Sprout Studio. This way, when you click "Publish + Email" in a Gallery for example, the email will be pre-flighted with the contents of the email template you specify for galleries. 

The default emails you can specify are: 

  • Default questionnaire email, which is the email that is used by default for sending questionnaires. 
  • Default booking proposal email, which is the email that is used by default for emailing the link to a booking proposal. 
  • Default proofing gallery email, which is the email that is used by default for emailing the link to a gallery. 
  • Default proofing gallery placeholder announcement, which is the email that is used by default for emailing registered guests in a placeholder gallery when you account that a gallery is now available for viewing. 
  • Default gallery collect emails, which is the email that is used by default for emailing registered guests in an email-gated gallery. 
  • Default album proof email, which is the email that is used by default for emailing the link to an album proof. 

How to specify the default email 

To specify a default email, go to Settings > Communications > Email Templates and choose an email template from the dropdown in any of the default email options in the "Email Defaults" section at the bottom. 

Why some email templates don't show up in the list

The only email templates that are available to be chosen for default emails are ones that contain the link to the particular item. For example, you can only choose emails that contain the [[gallery_link]] variable for the default proofing gallery email. Otherwise, you may risk sending an email by default that doesn't contain the link to the gallery. 

How to tweak the default email when using one

Whenever a default email is used (for example, when clicking "Publish + Email" in a gallery), the email modal will pre-flight with the contents of the email template that you've chosen. You can then customize the email as if you were writing it as a one-off email. 

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