You can set up Sprout Studio to sync with your calendar. Go to Settings > Account & Branding > Users page, edit your profile (or the profile of the user who's calendar you are trying to sync) to configure your settings. There are two ways to integrate your calendar with Sprout:
- Incoming, which allows Sprout to read your existing external calendar.
- Outgoing, which allows you to see your Sprout calendar on your existing calendar.
How to allow Sprout to read your existing calendar
Sprout can read your existing Google Calendar, which means it can check your availability when adding a new lead, shoot or date.
For example, if you have a meeting next Tuesday night from 6pm - 7pm and you get a new lead for a portrait session next Tuesday night, Sprout will show you that you may have a potential conflict.
To set up Sprout to read your Google Calendar, go to the Settings > Account & Branding > Users page, edit your profile (or the profile of the user who's calendar you are trying to sync) and click the Authorize Google Calendar button. Once you've authorized Sprout Studio to view your Google Calendars, you can toggle which specific Calendars should be looked at when checking availability.
Here, you can also set a color for each calendar, which is the color events from that calendar will be displayed as on your Sprout calendar (visible on the Overview > Calendar page).
How to read your Sprout calendar outside of Sprout
Sprout automatically generates two calendar feeds for you:
- Leads, which contains all events and dates from your Sprout leads.
- Shoots, which contains all events and dates from your Sprout shoots.
- Unattached, which contains all of your stand alone dates from your calendar
You can subscribe to these calendar feeds in any calendar app (i.e. Google Calendar, iCal, Outlook, etc.) so you can see your Sprout events outside of Sprout.
Go to the Settings > Account & Branding > Users page, edit your profile (or the profile of the user who's calendar you are trying to sync), and click the copy button beside the Leads, Shoots, or Unattached calendar feed links. You can now add these into your calendar app of choice. Alternatively, you can click on the feed link itself and it will add the feed to your computer's default calendar application.
It's important to note that these are read-only feeds; you will not be able to edit the events and dates in them on your desktop application, as Sprout automatically generates and updates them from within Sprout Studio.