Audits and Pathways
Permissions for Audits and Pathways can be assigned at a School, Department, or Program level. (In addition, it is possible to assign permission at the level of an individual audit or pathway.)
If your institution’s data feed associates Programs within Departments and Departments within Schools, you can expect the following inheritance model:
School: Granting permission at the School level will also grant permission for Departments and Programs associated with the School.
Department: Granting permission at the Department level will also grant permission for Programs associated with the Department.
If your institution’s data feed does not provide these associations, you will need to assign permissions at each of the desired levels of scope.
Permission | Description | Inherited Permissions |
audit-view | Can view draft audits | --- |
audit-edit | Can edit the audits | audit-view |
audit-create | Can create audits | audit-view, audit-edit |
audit-publish** | Can publish the audits | audit-view, audit-create, audit-edit |
audit-archive | Can archive the audits | audit-view, audit-archive |
audit-change_visibility | Can change the visibility of the audits | audit-view |
pathway-edit | Can edit pathways | pathway-view |
pathway-create | Can create pathways | pathway-view, pathway-edit |
pathway-publish | Can publish pathways | pathway-view, pathway-create, pathway-edit |
pathwaytype-template-create | Can create pathways without an associated program | pathwaytype-template-view, pathwaytype-template-edit |
pathwaytype-template-edit | Can edit pathways without an associated program | pathwaytype-template-view |
pathwaytype-template-publish | Can publish pathways without an associated program | pathwaytype-template-view, pathwaytype-template-create, pathwaytype-template-edit |
**Note: Admins with this permission will receive a notification when an admin who has Create and Edit permission for an audit but not the permission to Publish it clicks “Request to Publish.”
Student Data & Engagement
Student Sets: A Student Set can be created and associated permissions assigned at the following levels of scope:
Campus
Student Tags
Student Level
School: Granting permission to view or engage with individual students at the School level will also grant permission for Departments and Programs associated with the School.
Department: Granting permission to view or engage with individual students at the Department level will also grant permission for Programs associated with the Department.
Programs
Note: If your institution’s data feed does not provide clear association between students and their programs, departments, and/or schools, you may need to assign permissions at each of the desired levels of scope.
Individual Students: At most institutions, a nightly data feed provides the association between advisors and advisees. Stellic uses this association to grant permissions for advisors to engage with individual students, based on their advisor-advisee relationship in SIS. This means that when a superadmin grants an admin permission for an individual student through the Stellic permissions interface, that permission will likely be overridden in the next night’s data sync. For manually assigned permissions within Stellic, Student Sets are the preferred behavior.
Permission | Description | Notifications Prompted |
view_profile | Can view student profile header and Notes tab (Does not show any detail related to students academic progress or GPA.) | When an admin is tagged in a note |
view_plan | Can view student profile, Notes tab, and Planner tab (Does not show any grades or audit view.) | When an admin is tagged in a note |
view | Can view student profile, Planner, Audit, including grades, and Notes | When an admin is tagged in a note |
verify_plan | Can mark the student plan as reviewed | When a student clicks “Request to Review Plan” |
chat | Can send messages to and receive messages from students | When a student messages the admin directly in a 1:1 message via the envelope icon in a student’s profile |
make_exception | Can make an exception to students | When a student submits a request for an exception (such as a course substitution) |
plan-edit | Can edit the plans of the students | --- |
change_audit | Can change the applied audit for students | --- |
University Settings
There are various permissions that are housed in the University Settings section:
Permission | Description |
analytics_audit-view | Allows the user the ability to see the Analytics tab and run reports on Audits |
analytics_course-view | Allows the user the ability to see the Analytics tab and run reports on Courses |
analytics_student-view | Allows the user the ability to see the Analytics tab and run reports on Students |
create_workflow | Allows the user to create/edit/publish Workflows |