Teams are available for Pro and Premium accounts.
Teams in Stockpress allow you to organize your workspace users based on business units, projects, clients, and more. Teams are a great way to quickly give access to files and Collections to multiple workspace users at one time. When giving access to a Team instead of individual users, it can allow you to add and remove users from Collection access quickly, through Teams. For example, let's say you created a Marketing team in Stockpress, and they have access to all your Collections of marketing materials and files in your workspace. When you hire new marketing team members for your business, you can add them to your Marketing workspace Team, and they will automatically have access to everything they need to get started.
Creating Teams
To access the Teams area, click on your user icon in the bottom-left corner of your workspace and select Settings.
Under the Users, Roles, & Teams area, click the 'Teams' menu item.
You can edit an existing team or add a new one by clicking the '+ Add Team' button at the top-right corner of the page.
Give your team a name and an optional description. Adding a description of what the team can do will be helpful as a reference later.
Once the Team is created, you'll have four tabs of additional options across the top
Tip: If the Team you are creating will contain users that you want to have access to all files and Collections you make automatically, you can optionally check the Automatically give file and Collection access to this Team when uploading files checkbox. This will automatically assign access to this Team on every upload.
Adding custom capabilities
Now that your Team is created, By default, users added to teams will retain their user role capabilities, but you can also assign custom team capabilities if you want to control what this team can do with files they have been invited to collaborate on. This is an OPTIONAL feature and is best for complex use cases.
For example, if you want to allow all users in a Team to edit any files and/or Collections that they have access to, you can toggle on the Edit files and/or Edit Collections under the Team Capabilities tab. Remember, by default, users can only edit files and Collections that they have uploaded or created unless they belong to a specific custom user role that specifies editing capability. Learn more about custom user roles here.
Adding users
Click on the Users tab and type a workspace user's name or email to select and add them to this Team.
Tip: Workspace users can belong to multiple Teams!
You can also assign users to Teams when inviting a new user to your workspace.