Matching Rules are a feature used to improve the speed and accuracy of reconciliation by setting up conditions that when met will link the bank transaction to a specific tenancy.

You can access the Matching Rules page either from the Bank Accounts page by clicking the three dots on the relevant account and click 'view matching rules'.

This article explains how Bulk Create Matching Rules work but for more information on matching rules in general, see our Matching Rules help article.

Within the Matching Rules section, you have the option of Bulk Create Rules. This allows you to create rules to be used for the purpose of linked payments in the reconciliation process for every tenancy in your network.

Typically this option will only be used as part of your onboarding process in Street or if you were to inherit a large portfolio of properties.

Before using the bulk create rules it's important that every tenancy in your account has a unique payment reference (with at least 3 characters). If multiple tenancies use the same payment reference, eg 'rent', the bulk create rules feature will not work as intended. Additionally, any tenancies without a reference will not have a match rule created for them.

When using the Bulk Create Rules option, the system will check each tenancy in your network that meets the following criteria:

For any tenancy matching the above criteria, a rule will be created using the following conditions:
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​Any Conditions Match

Reference contains [payment reference]

Description contains [payment reference]

Whereby the [payment reference] is pulled from the information stored in the tenancy details section of a tenancy, in the Payment Reference field as mentioned previously.

You will see a banner showing how many rules will be created. If this number is less than expected, it's worth reviewing your tenancy list again and checking if they meet the criteria outlined above.

When ready simply click the 'bulk create rules' button to create the rules. Depending on the number of rules being created, this may take a few minutes.

Now that every tenancy has a match rule associated with it, the next time you import your bank statement and go to reconcile, you should see a large number of Linked Payments, assuming the tenant has paid with the correct reference.