Objective
When uploading and processing invoices in StructShare there are a few different tags that will appear on the invoice for you to consider. This article will break down the meaning behind each tag.
Background
Uploaded invoices into StructShare are parsed (if parsing has been setup for the supplier), and also have other indicators to consider via tagging that we add to the invoice itself for further insight. Understanding what each tag means will help you in deciding what needs to be done next.
Things to Consider
Invoice Admin permission is required to upload/view invoices in StructShare.
Understanding the different tags that can be displayed
Parsing Unavailable - This supplier has not had parsing setup yet (the ability to scan their invoices for key bits of information, including invoice #, invoice date, total, tax, and PO # as well).
Reach out to the StructShare support team and send an example invoice for the supplier to us so we can get the parsing configured!
Duplication - this invoice has already been uploaded into our system.
New Document in Process - Invoice that was uploaded was not matched to a supplier yet, and needs to be linked (click into the invoice and then choose a supplier to update).
BQ - Billed Quantities were not approved.
Paid - Marked as Paid
Reviewed - Marked as Reviewed
Exported - The Invoice has been exported as an IIF file (that can then be imported into QuickBooks)
Questions?
Contact Support:
Live Chat with Support through StructShare:
Click on ‘Talk to Support’ on the left side of your screen.
Email Support:
Call Support:
(512) 222-3716