When adding a staff member first ensure that you have the required system access rights.
If you are unsure of your privileges, contact your system administrator
Step 1.
Once you have the required access rights, navigate to the People section of the main menu.
Step 2.
Select Add Staff
An Add person modal screen will load
Step 3.
Populate the fields with relevant data, its always best practise to capture all of the fields, we recommend this.
N.B. the email address is used as the "username", so the system will check that no other user is assigned this email address when you select Save. Other aspects to note are that when sending emails from the system, your user's email address is important and if bulk sms is activated, Mobile Number will be important as well.
To aid in understanding each field, here are descriptions of each of the fields:-
Title:
These are titles like, Mr, Mrs, Dr, Professor etc.
First Name:
This is the first name of the Employee/Staff member, as it appears in their identity document
Last Name:
This is the last name of the Employee/Staff member as it appears in their identity document
Email:
This is the email address of the staff member, this should be a currently in-use and active email address
N.B. if the staff member was a student previously at the same institution and you would like their staff and student profiles merged, then use the email address they had as a student, when you select Save the system will display a prompt asking if you would like to the existing account, if you select that then a staff profile will be created against the existing user account, the email address can be updated once the merge is complete
National ID number:
This can be skipped if the staff member has a passport as their identity document
Nationality:
This is to identify which country the Employee/Staff member is a citizen of
Campus:
This is the primary campus which they, Employee/Staff member, should be associated with. In certain parts of the system, this campus will be pre-selected by default
Mobile Number Country:
For the mobile number being captured, which country is associated with it. The system will add the international dialling/country code for the contact number.
Mobile Number:
This is the mobile contact number for the Employee/Staff member, beginning with a zero.
Once all the fields have been populated, select Save and the users profile page will load, the Employee/Staff member has successfully been created.
Related article: