The termination date you enter determines when an employee's HRA eligibility ends and can affect reimbursements, reporting, and compliance.
Why is the termination date important?
The termination date determines:
When the employee's HRA eligibility ends.
Which reimbursement requests remain eligible.
How the employee appears on reports.
Compliance with your benefit plan.
Always enter the employee's actual eligibility end date according to your plan rules.
How should I choose the termination date?
When terminating an employee:
Determine the employee's final eligible date under your benefit plan.
Enter that date during the termination process.
Save your changes.
The system uses this date to determine ongoing eligibility.
Can an employee remain eligible after leaving employment?
Depending on your employer's plan design, an employee may remain eligible through a specified coverage period.
For example, if your plan allows benefits through the end of the month, enter the appropriate month-end termination date so eligibility ends correctly.
Follow your organization's benefit rules when selecting the termination date.
What happens if I enter the wrong date?
An incorrect termination date may affect:
Employee reimbursement eligibility
Reimbursement reports
Payroll reporting
Compliance records
If you discover an error, update the employee record as soon as possible.
What happens to an employee’s claims and benefits after termination?
After you enter the termination date:
Employees generally retain portal access for up to 90 days to submit eligible expenses incurred during their covered period. Only claims for expenses incurred before the termination date are eligible.
Your monthly reimbursement reports will reflect the termination once processed.
The employee’s individual health insurance policy remains active until separately cancelled — HRA termination does not cancel their insurance.
COBRA continuation coverage and required employer notices are separate obligations. See ‘COBRA and HRA Benefits: What Happens After Employment Ends?’ in the Help Center for details.
When does this article not apply?
This article explains how termination dates affect eligibility.
This article explains how termination dates affect eligibility. It does not explain how to perform the termination action in the Admin Portal or how to reactivate an employee. For COBRA obligations and post-employment HRA benefit details, see ‘COBRA and HRA Benefits: What Happens After Employment Ends?’ in the Help Center.
Key takeaway
Choose the termination date carefully because it determines when HRA eligibility ends and affects reimbursement and reporting.