The Reimbursements Summary Report shows how much each employee was reimbursed during a selected time period and provides a breakdown of the allowances and claims used to calculate each reimbursement amount.
What is the Reimbursements Summary Report?
The Reimbursements Summary Report displays employee reimbursement activity by month.
You can:
View reimbursement totals by employee
Run reports for a specific date range
View year-to-date reimbursement activity
Review how each reimbursement amount was calculated
The report aligns with your reimbursement statements and can be used to verify reimbursement amounts processed during a given period.
How do I view reimbursement details?
Select a reimbursement total within the report to see the calculation behind that month's reimbursement amount.
The detailed view includes:
Available allowances
Unused allowances carried forward
Previously submitted unreimbursed claims
New claims submitted during the reporting period
Total reimbursement amount
This breakdown helps explain how the employee's reimbursement amount was determined.
What do the report fields mean?
Current Allowance
The employee's allowance for the current month.
Previous Allowance
Unused allowance carried forward from prior months or plan years, if applicable.
Total Allowance
The total allowance available for reimbursement during the month.
Previous Unreimbursed Expenses
Eligible claims submitted before the current reporting period that have not yet been reimbursed.
New Claims
Eligible claims submitted during the reporting period.
Claims Subtotal
The total amount of approved unreimbursed claims available for reimbursement.
Reimbursement Total
The amount reimbursed to the employee for that reporting period.
What do dots and zeros mean in the report?
Dotted lines
A dotted line indicates the employee was not eligible for reimbursements during that month.
Zero ($0) reimbursement
A zero indicates the employee was eligible but did not have any reimbursable amount paid during that reporting period.
How do report dates work?
The Reimbursements Summary Report uses the same reporting periods as your reimbursement statements.
The date range shown for each month depends on when your reimbursement statements are generated.
Example
If your reimbursement statements are generated on the 15th of each month:
January statement covers claims submitted between December 15 and January 15
February statement covers claims submitted between January 15 and February 15
The corresponding month in the Reimbursements Summary Report reflects the same reporting period used on the reimbursement statement.
What if I receive multiple reimbursement statements each month?
Some employers receive reimbursement statements more than once per month, such as:
Bi-weekly reimbursement schedules
Semi-monthly reimbursement schedules
In these cases, the Reimbursements Summary Report combines reimbursement activity for the month and provides links to the corresponding reimbursement statements.
Key takeaway
The Reimbursements Summary Report helps employers understand how employee reimbursement amounts are calculated by showing available allowances, submitted claims, and reimbursement totals for each reporting period.