Employers using ADP RUN should enter reimbursement amounts from the Take Command Payroll & Reimbursement Report during payroll processing and follow the tax classifications provided in the report.
Where do I find reimbursement amounts?
Use the Payroll & Reimbursement Report in your Take Command employer account.
To access the report:
Log in to your Take Command employer account.
Navigate to Reports.
Open the Payroll & Reimbursement Report.
Download the report in CSV or PDF format.
Use the reimbursement amounts listed for each employee when processing payroll.
The Payroll & Reimbursement Report is the source of truth for reimbursement amounts and tax treatment.
What information is included in the Payroll & Reimbursement Report?
The report may include:
Approved reimbursement amounts
Insurance premium reimbursements
Medical expense reimbursements
Available allowance balances
Taxable reimbursements
Non-taxable reimbursements
Payroll deductions, when applicable
Always use the most recent report before running payroll.
How do I enter HRA reimbursements in ADP RUN?
Enter reimbursement amounts from the Payroll & Reimbursement Report during payroll processing.
To record a reimbursement:
Log in to ADP RUN.
Open the payroll run you are processing.
Select the employee receiving the reimbursement.
Navigate to the appropriate earnings or reimbursement section.
Enter the reimbursement amount shown on the Payroll & Reimbursement Report.
Save the entry.
Repeat for all employees receiving reimbursements.
Complete payroll processing.
The reimbursement will be paid according to your payroll configuration.
Should reimbursements be entered as taxable or non-taxable?
Use the tax classification shown on the Payroll & Reimbursement Report.
Reimbursements may be:
Non-taxable
Taxable
Do not assume all HRA reimbursements are non-taxable. The correct tax treatment depends on the employee's eligibility and reimbursement type.
Can I set up recurring reimbursement entries?
Yes. ADP RUN allows recurring payroll entries when reimbursement amounts remain consistent.
To create a recurring reimbursement:
Open the employee's payroll profile.
Locate the recurring earnings or payroll template section.
Add the reimbursement entry.
Enter the recurring amount.
Save the template.
Review the Payroll & Reimbursement Report before each payroll run, as reimbursement amounts may change.
Why is a reimbursement missing from an employee's paycheck?
A reimbursement may be missing for one of the following reasons:
The reimbursement was not entered during payroll processing.
The reimbursement entry was not saved.
The employee was excluded from the payroll run.
Payroll was finalized before the reimbursement was entered.
An incorrect payroll code or earnings category was selected.
Compare payroll entries to the Payroll & Reimbursement Report to identify discrepancies.
What should I do if I entered the wrong reimbursement amount?
Correct the reimbursement as soon as possible.
If payroll has not been finalized:
Open the payroll run.
Update the reimbursement amount.
Save the change.
If payroll has already been processed:
Follow your organization's payroll correction process.
Adjust future payrolls if necessary.
Document the correction according to your payroll procedures.
Always verify reimbursement amounts before submitting payroll.
Can ADP RUN process both QSEHRA and ICHRA reimbursements?
Yes. ADP RUN can be used to process reimbursements for both QSEHRA and ICHRA plans.
The payroll entry process is generally the same for both plan types. Use the reimbursement amounts provided in the Take Command Payroll & Reimbursement Report.
What if I need help with ADP RUN payroll setup?
Take Command provides reimbursement calculations and reimbursement reports but does not configure ADP RUN payroll settings.
Contact ADP support or your payroll administrator for assistance with:
Payroll setup
Payroll codes
Earnings categories
Payroll configuration
Payroll corrections
Key takeaway
Process QSEHRA and ICHRA reimbursements in ADP RUN using the reimbursement amounts and tax classifications provided in the Take Command Payroll & Reimbursement Report. Always verify entries before finalizing payroll.