HRA reimbursements are recorded in ADP RUN by adding a reimbursement or deduction line on the employee’s payroll entry using the reimbursement amount provided in your Take Command Payroll & Reimbursement Report.
Downloading Your Reimbursement Statement for ADP Run
When your automatic reimbursement statement is ready, we'll e-mail you to let you know to log in and download a copy of your statement. You can download this as a PDF or CSV file.
This document will provide both taxable and tax-free reimbursement amounts for your employees.
How do I record HRA reimbursements in ADP RUN?
Record HRA reimbursements during payroll by entering them as an earning or reimbursement line for each employee.
Follow these steps:
Log in to ADP RUN as a payroll administrator.
Start or open the current payroll run.
Select the employee who is receiving the reimbursement.
Go to the Earnings and Deductions section.
Add a new earning or reimbursement line.
Enter the reimbursement amount from your Take Command report.
Select the appropriate earning/deduction code (commonly “Employer Paid Health Reimbursement” or similar).
Save and repeat for each eligible employee.
Complete payroll as normal.
Reimbursements will be included in the employee’s paycheck.
What report should I use for ADP RUN reimbursements?
You should use the Payroll & Reimbursement Report from Take Command.
This report includes:
Employee reimbursement amounts
Premium reimbursements
Allowance amounts
Pre-tax and post-tax deductions
Medical expense reimbursements
Use this report as the source of truth for entering reimbursement amounts into ADP RUN.
Should HRA reimbursements be taxable or non-taxable in ADP RUN?
It depends on the reimbursement type and how the premium is paid.
Non-taxable reimbursements → Enter as a pre-tax or non-taxable earning (when eligible under IRS rules)
Taxable reimbursements → Enter as taxable additional earnings when required (for example, if IRS conditions for tax-free treatment are not met)
If unsure, use the classification provided in your Take Command reimbursement report.
How do I add recurring HRA reimbursements in ADP RUN?
To automate reimbursements each pay period:
Open the employee’s profile in ADP RUN.
Navigate to the Pay Template.
Add a recurring earning or reimbursement line.
Enter the monthly reimbursement amount.
Save the pay template.
Recurring entries will automatically apply to future payrolls.
What happens if I enter the wrong reimbursement amount?
If a reimbursement is entered incorrectly:
Correct it in the next payroll run by adjusting the amount
Or remove and re-add the correct earning line
If payroll has already been processed, a manual correction or adjustment payroll may be required
Always confirm amounts against the Take Command report before submitting payroll.
Why doesn’t the reimbursement show on the paycheck?
Common reasons include:
The reimbursement was not added to the current payroll run
The employee was not selected in payroll processing
The earning/deduction code was not saved correctly
The payroll was finalized before the entry was made
If this happens, recheck the payroll run and confirm the entry was saved before submission.
Where do I find reimbursement amounts from Take Command?
Reimbursement amounts come from your Take Command Admin Portal:
Navigate to Reports
Open Payroll & Reimbursement Report
Download the CSV or report file
Use the values shown for each employee in ADP RUN
This report is updated each reimbursement cycle and should be used for every payroll run involving HRA payments.
Further ADP questions
You can access the administrator support for ADP here.