This add-on lets you integrate with Lessonspace for online, one-on-one or group lessons using the most versatile collaborative space for online tutors. Teachworks customers qualify for lower priced plans, reduced rates for additional hours, and API access on all plans.
Enabling the Add-on
Click on "Account & Settings" and then click on "Integrations & Add-ons".
Click on "Enable" under the Lessonspace Integration.
Once enabled, a Lessonspace account will be automatically generated for you when you submit the form.
NOTE: If you already have a Lessonspace account, there shouldn't be issues connecting it with to your Teachworks account if it is the same email address by simply enabling the add-on.
However, if it is currently linked to another platform account you will get this message: Your email address is already linked to a different external account on Lessonspace. Please contact Lessonspace to unlink your email address to make it available for Teachworks.
Settings
Once enabled, click on “Settings” to configure the add-on. On the “Lessonspace Integration Settings” page, you can customize the following:
Choosing a Server Location
You should select the Lessonspace server closest to your location to optimize video speed and quality during online lessons by following the steps below:
Select the server that is closest to your physical location in the "Server Location" field.
Submit the form to save your changes.
NOTE: Any existing "spaces" will use the server location that was set at the time the "space" was created, even if the server location is later updated to a different location.
Accessing Lesson Recordings
If you have Lesson Recordings enabled in your Lessonspace account, you can access lesson recordings from Lessonspace in your Teachworks account.
For more information, please see this article: Accessing Lesson Recordings.
Save Email Addresses in Lessonspace
You can automatically save the email addresses of your students or teachers when their profiles are created within Lessonspace by enabling this setting.
Usage
Scheduling
Once the Lessonspace Integration has been enabled, an “Online Lesson Space” item will be added to your Location list. When scheduling an online lesson, you'll need to make sure to select this location.
Accessing Lessonspace from Teachworks
You can access the online lesson space by clicking on the blue “Launch Online Lesson Space” button.
The button (and link included in the lesson reminder email) is specific to individual users. In other words, the button displayed in a teacher’s account will add them to the lesson as a teacher. The button displayed in the student's account will add them to the lesson as a student (it will also display the student’s name).
Where to find the button in Teachworks
You can find the methods that each user in Teachworks can use to access the "Online Lesson Space" button below:
Company Admin & Employees - The admin and employees can access the "Online Lesson Space" through the Calendar or the "Upcoming Lessons" widget on their Dashboard.
Calendar - Click on the lesson on the calendar and then click on the "View" option. Click on the "Launch Online Lesson Space" button to launch the "space".
Upcoming Lessons Widget - View the Dashboard and click on the lesson title in the widget. Click on the "Launch Online Lesson Space" button to launch the "space".
Customers - Customers can access the "Online Lesson Space" through the calendar, by viewing the "Lesson History" table or by viewing their profiles.
Calendar - Click on the lesson on the calendar and then click on the "View" option. Click on the "Launch Online Lesson Space" button to launch the "space".
Lesson History Table - Click on the name of the lesson and then click on the "Launch Online Lesson Space" button to launch the "space".
Profile - They can click on the lesson title in the “Upcoming Lessons” section and then click on the "Launch Online Lesson Space" button to launch the "space".
NOTE: The "Launch Online Lesson Space" button will only be available within 24 hours of the lesson's start time. After 24 hours, the button will no longer be visible.
Lesson Reminder Emails
If the {LOCATION} merge tag is included in your reminder templates (this is included by default), a link that can be clicked on will be included in the email to make it easier for teachers and students to join an online lesson space.
How Online Meeting Spaces are Created
Lessonspace uses the concept of “spaces” which are unique online meeting spaces. Anything saved in a space remains in the space when you go back to it. When you click on the button in Teachworks or the link included in lesson reminder emails, the relevant space will be launched based on the assigned student and teacher. If anything has been added to the space in previous lessons, it will still be accessible.
Teachworks automatically creates spaces for your online tutoring sessions in Lessonspace. Spaces are created for the following three types of lessons:
Single Student & Teacher - A unique space is created for any sessions with the same student and teacher.
Single Group Lessons - A unique space is created for each group lesson that is not part of a repeating series.
Repeating Group Lessons - A unique space is created for repeating group lessons that have the same teacher.
NOTE: When making updates to a repeating series of group lessons, any changes made will not affect the series id. The same Lessonspace "space" will continue to be used.
Lessonspace Special Subscription Prices for Teachworks Customers
For a full breakdown of each subscription price, please visit the Teachworks Lessonspace Pricing Page. You can enable the special Teachworks pricing by entering the discount code on the Lessonspace subscription page.
The discount code can be found within the Lessonspace Integration on the Integration & Add-ons page in your account.