If you create invoices in bulk and set the status of the invoices to “Saved,” you can later approve, or approve and send, multiple invoices at once.
Approving & Sending "Saved" Invoices
Click on "Billing" and then click on "Invoices".
Using the filters on the top-right of the table, select a date range and the “Awaiting Approval” filter.
Click “Go.”
Using the boxes on the left-hand side of the table, select which invoices you'd like to approve, or approve and send. In the “Choose Action” dropdown menu, select the action you would like to complete.
The "Choose Action" menu allows you to select from the following:
Approve – the status of invoices will be set to “Approved” but invoice emails won't be sent.
Approve & Send – the status of the invoices will be set to “Approved” and new invoice emails will be sent to customers.
Click on "Submit".
If you've created additional invoice email templates using the Custom Invoice Email Templates Add-On, they'll also be listed as options with the following format “Approve & [name of email template].”
If one of these options is selected, the invoices will be approved and the corresponding email will be sent to customers.