There are several places where you can view lesson notes depending your your specific needs for the notes. Below is a summary of the various methods:
Method 1 - Lesson Summaries Report
The lesson summaries report allows you to view multiple lesson notes for single or multiple students on a single screen.
If you would like to generate a report that shows lesson notes for a selected period of time, go to the Lesson Summaries report and use the following settings:
Data Type - Lessons by Student
Dates - Adjust as needed
Filters - Adjust as needed (if you want to look at notes for a specific student, client, employee or location, make sure to select the filters here)
Results - List
Group - You can group by Date, Teacher, Customer, Student or Service
Columns - Choose “Shared Notes” and/or “Private Notes”
After your selections have been made, submit the form to view the results.
TIP: If you need to run this report regularly you can save the settings for quickly generating the report in the future. To do this, click on the “Save Settings” checkbox next to the “Submit” button. You will be prompted to give the report a name (make sure to make this as descriptive as possible to easily locate it in future).
When generating the report again in future, select the “Use Saved Settings” option at the top of the report to choose your saved template from the dropdown menu.
Method 2 - Lesson History by Student
The Lesson History by Student page allows you to quickly see notes for single lessons. You can follow the steps below to use the Lesson History by Student table:
Click on "Calendar" and then click on "Lesson History by Student".
Select the relevant data range and other filters at the top of the page.
Click on "Go" when you have selected you filters to refresh to table.
Click on the “Lesson Name” to quickly view lesson notes for specific lessons (you can also click the "Download Lessons" link in the sidebar to view the lesson notes in Excel).
NOTE: If you want to view lessons for a single student or teacher you can type their name in the search field in the sidebar.
From this table you can also click the "Complete" icon and view the lesson notes on the Complete Lesson form. This method is useful if you need to add or edit the notes.
View Unsent Notes
The “Lesson History by Student” page is also useful for spotting any unsent notes. Choose the “Unsent Notes filter at the top of the page” and then review and send the notes.
More information: Reviewing notes before sending
Method 3 - Main Calendar
Complete Lesson Form
You can also view lesson notes using the "Main Calendar". You can follow the steps below to do this:
Click on "Calendar" and then click on "Main Calendar".
Click on a lesson on the calendar and then click the "Complete" option in the pop-up.
This will allow you to view the "Complete Lesson" form containing the lesson notes.
View Lesson Link
Click on "Calendar" and then click on "Main Calendar".
Click on a lesson on the calendar and then click the "View" option in the pop-up.
Click on the "Notes" button and a pop-up window will appear with the lesson details.
Method 4 - Student Profile
If you want to view notes from the 10 most recent lessons, you can go follow the steps below:
Click on "Students" and then click on "Students".
View a student's profile by clicking on the "First Name" or "Last Name" columns.
Scroll down to the “Recent Lessons” section.
Click a lesson's title to view the lesson details including any notes.
This method is also useful for substitute teachers. By default, teachers can only view the lesson notes from their own lessons, but following this method will allow them to view the student’s 10 most recent lessons’ notes. Learn more: Allowing Substitute Teachers to View Lesson Notes