Turn Teachworks into more than just calendar management. Use this quick-start guide to build a "Practice Hub" where students access sheet music, tracking, and teacher feedback all in one place.
Step 1: Customize Your Progress Fields
First, we’ll create a dedicated space to track what songs a student is learning. This ensures every teacher knows exactly where a student left off.
Click on Account & Settings and then click on Integrations & Add-ons.
Click on "Manage" under the Custom Profile Fields Add-on.
Click "Add Custom Field" on the right-hand side and set up the following:
Profile Type: Student
Name: Current Repertoire
Type: Text Area (to allow for multiple song titles).
Click Save.
TIP: You can make this field visible to your employees so your teachers can see the repertoire list on their mobile devices right before a lesson starts.
Step 2: Streamline Lesson Notes for Practice
Don't just record attendance, but record homework as well. We recommend using Lesson Notes as a digital practice log.
Shared Notes: Use these for "Homework & Goals." These are emailed to parents and students immediately after the lesson.
Internal Notes: Use these for "Teacher Observations." These are private and help the next teacher understand technical hurdles (e.g., "Struggling with the F-sharp minor scale").
Step 3: Build Your Resource Library
Stop emailing PDFs back and forth. Use the Shared Profile Resources Add-on to host your school’s shared materials. An example of what this could look like is below:
Folder Name | Content Examples |
Warm-ups | Scale charts, breathing exercises, or rhythm sheets. |
Media | Links to YouTube performances or MP3 backing tracks. |
Admin | Your school’s "Practice Requirements" or Recital sign-up forms. |
You can upload files or materials by following the steps below:
Click on Account & Settings and then click on Integrations & Add-ons.
Click on "Settings" under the Shared Profile Resources Add-on.
Add the content to the relevant user type's field (IE: Employee, Family or Students).
Submit the form to save your changes.
Step 4: Empower Students with the Portal
The "Practice Tracker" setup we're building only works if students use it. Set up the Student Portal so they can stay engaged between lessons by enabling a user account for them.
Click on Students and then click on Students.
Edit a student's profile.
Scroll down to the "User Account" section.
Check the "Enable User Account" checkbox.
Submit the form to save your changes.
You can also enable user accounts in bulk for all of your students at once using the Bulk Enable User Accounts Add-on.