The Teachworks calendar has several settings that you can use to adjust the calendar to your business needs. These include the following:
Setting | Description |
Default View | Choose between month, week or day. |
Event Colors By | Choose between teacher, location, student or service. |
Time Slot Minutes | The time slot increments on the week and day calendar views. |
Snap Minutes | When dragging to select or move an event the time increments that events will snap to. |
Timepicker Minute Setup | Controls the minute increment on the timepicker. Minutes can also be set manually on the timepicker to override this setting. |
Teacher Calendar Name Format | This setting controls how teachers' names are displayed on the Teacher Calendar. |
First Hour | The hour the week and day views of the calendar are scrolled to when the calendar loads. |
First Day | The first day of the week on the calendar's week view. |
Resource View Minimum & Maximum | The minimum and maximum times displayed on the Teacher and Location calendars. Narrowing the range to include only your business hours makes it easier to navigate. |
Auto-Fill Lesson Title | Auto-fill lesson titles with the student's name. |
Maximum Allowed Lesson Duration (Hours) | Avoid accidentally scheduling a lesson that is too long by specifying the maximum allowed duration in hours. |
Require Student | When enabled, requires that at least one student be selected to schedule a lesson. |
Include Prospective Students | When enabled, allow prospective students to be scheduled. By default, only active students can be scheduled. |
Copy Lessons | When enabled, adds the option to copy a lesson to create a new one. |
Manual Lesson Reminders | When enabled, allows you to manually send reminders for lessons. You can find out more about manual lesson reminders here: Manual Lesson Reminders. |
Internal & Shared Notes Templates | The contents entered in these fields will be pre-filled in the Internal Notes & Shared Notes fields on the Complete Lesson form. You can find more information about this here: Internal and Shared Notes Templates. |
To adjust these settings, follow these steps:
Click on "Account" and then click on "Account Settings".
Click on the "Notifications & Scheduling" tab.
Scroll down to the "Calendar & Event Settings" section.
Select the option for the setting that you want to change.
Submit the form to save your changes.
Teacher & Staff Settings
Teachers and staff can select their own color-coding method and default view on their profiles. These can also be set through an admin account on the employee's profile.