The Repertoire Tracker Add-On allows music schools and instructors to monitor and manage the musical pieces their students are practicing, mastering, or performing.
What You Can Track:
Active Repertoire: Keep a running log of the specific songs, concertos, or exercises a student is currently learning during lessons.
Performance History: Maintain a historical record of pieces a student has fully mastered and performed in recitals, evaluations, or auditions.
Enabling The Add-On
Click on "Account" and then click on "Integrations & Add-ons".
Use the "Search" field at the top and enter "Repertoire Tracker".
Switch the toggle to "On" to enable the add-on.
Settings
Once the add-on has been enabled, you can click on "Settings" to configure the following settings:
Custom Name - This field allows you to create a custom name if you are tracking something other than repertoires.
Custom Statuses - This field allows you to enter custom statuses for your Repertoires. If this field is left blank, the following default statuses will be used: In Progress, Recommended, Requested, Completed.
Student Permission - This setting allows you to specify if your students can view or manage their repertoires.
Adding A Repertoire
You can easily add and edit repertoires for students using one of the following methods below:
Method 1 - Repertoires Table
Click on "Students" and then click on "Repertoire Tracker".
Click on the "Add New" button on the right-hand side.
In the "Student" field, select the student.
Fill out the remaining fields on the "Add Repertoire" form.
Submit the form to save your changes and create the repertoire.
Method 2 - Student Profile
Click on "Students" and then click on "Students".
View the student's profile by clicking on the "First Name" or "Last Name" column.
Click on the "Profile" tab.
Scroll down to the "Repertoires" section.
Click on the "Add Repertoire" button.
In the "Student" field, select the student.
Fill out the remaining fields on the "Add Repertoire" form.
Submit the form to save your changes and create the repertoire.
You can also edit repertoires by viewing the "Repertoires" table and clicking the “Edit” icon next to the relevant repertoire.
Adding A Performance
The Repertoire Tracker Add-on not only makes it easy to track the music your students are learning, it also makes it easy to track performances related to these pieces.
You can add a new performance to a repertoire by following the steps below:
Click on "Students" and then click on "Repertoire Tracker".
Click the title of the relevant repertoire.
Click the “Add New” button.
Complete the necessary fields (Event, Date, Performance Grade and Comments).
Submit the form to save your changes and add the performance.
Permissions
Employees
Repertoires can be added, edited and deleted by the following employee types:
The Company Administrator.
Administrative Staff with the "Students & Families" permission set to "View" or "Manage".
Assigned teachers.
Students
If you’ve set the “Student Permission” setting in the Repertoire Tracker Add-on's settings page to "Manage", students will be able to add, edit or delete their own repertoires.
NOTE: Families/parents can only view repertoires.
Adapting the Repertoire Tracker for Other Industries
The Repertoire Tracker is flexible enough to track learning milestones for non-music businesses. By updating your account's custom terminology settings, you can easily repurpose this feature to track books, certification modules, or physical projects.
Example: Language Schools
If you manage a Language School, you can rename the tracker fields to monitor the specific textbooks or curriculum levels your students are currently studying versus the ones they have already completed.
You can follow the steps below to change the terminology used:
Click on "Account" and then click on "Integrations & Add-ons".
Click on "Settings" under the Repertoire Tracker Add-on.
Set the desired terminology in the "Custom Name" field.
Submit the form to save your changes.