The Enhanced Lesson Completion Add-On allows you to customize the layout and functionality of your lesson completion forms. By tailoring the interface to your specific operational workflow, you can significantly speed up daily attendance logging and record-keeping.
Key Features
Hide Lesson Notes: If your company only tracks attendance and does not require written session feedback, you can hide the standard Lesson Notes fields. This drastically shortens the form, allowing teachers to submit records in seconds.
Bulk Attendance Updates: Change the attendance status for multiple students in a group lesson simultaneously, rather than modifying each roster spot one by one.
Enabling The Add-On
Click on "Account" and then click on "Integrations & Add-ons".
Use the "Search" field at the top and enter "Enhanced Lesson Completion".
Switch the toggle to "On" to enable the add-on.
Settings
Once you’ve enabled the add-on, you can click on the “Settings” link and configure the following settings:
Single Student Settings: You can choose to enable or disable the "Shared Notes" and/or "Internal Notes" fields on the "Complete Lesson" Form for single student lessons.
Group Lesson Settings: You can choose to enable or disable the "Shared Notes" and/or "Internal Notes" on the "Complete Lesson" Form for lessons with more than 1 student assigned to them.
Set Status for All Students at Once: If you enable this setting, a menu will be added to the "Complete Lesson" form that lets you set the status for all students at once.
Replicate Group Notes: If you enable this setting, it allows lesson notes to be entered once and then replicated to each student in the lesson. You can check the last option to then automatically check the "Email Shared Notes" box if replicating shared notes.
Require Completed Status - If teachers often forget to update the status of their lessons after entering lesson notes, you can enable this option for Internal and/or Shared notes. If the form is submitted with a "Scheduled" status, there will be a validation error.
Require Internal Notes - Enable this setting if you would like to require internal lesson notes be entered for the statuses selected in the lesson status field.
Require Shared Notes - Enable this setting if you would like to require shared lesson notes be entered for the statuses selected in the lesson status field.
Require Completed Status - This setting can be enabled for Internal and/or Shared Notes. When enabled if there are any Internal or Shared Notes entered for a student, this requires that the lesson status is changed to one other than "Scheduled".
Require Lesson Notes to be Different from Notes Templates - When this setting is enabled, if you require lesson notes and you have set note templates in the Account Settings page, the notes entered on the "Complete Lesson" form must be different from the notes template.
Require "Email Shared Notes" - When this setting is enabled, it requires the "Email Shared Notes" checkbox is enabled if notes have been entered into the "Shared Notes" field, the status is not "Scheduled" and the lesson notes have not already been sent.
Attach Files - When this setting is enabled, it allows shared files to be attached to the lesson notes for a student. Files will be attached to lesson note emails sent to your clients.
Link Editor - The Link Editor is a formatting option on the notes fields for inserting links with anchor text and the option to open links in a new tab. If the "Link Editor" setting is set to "Enable", the link editor will be available on the "Complete Lesson" Form. If the setting is set to "Disable", the link editor will be removed from the notes section on the Complete Lesson Form.
Prevent Completing a Lesson Prior to it Occurring - When this setting is enabled it will prevent lessons that are scheduled in the future from being completed.
NOTE: Statuses can still be set separately for each student in a group class if you have "Set Status for All Students at Once" setting enabled.
Updating The Lesson Status For Multiple Students in Bulk
You can follow the steps below to update the lesson status for multiple students in bulk:
Click on the lesson on the calendar and click the “Complete” link (you can also access the Lesson Completion form the “Uncompleted Lessons” dashboard widget or Lesson History pages).
Scroll down to the “Bulk Actions” section
Make sure that the “Bulk Update Scheduled to” field reflects the appropriate status ("Attended", "Cancelled", "Missed" or any Custom Lesson Statuses you’ve added).
Click the “Apply Status” button
NOTE: The feature will only update the status for students if the current status is set to “Scheduled”. For example, if you’ve previously changed the status for a student in the lesson to “Cancelled”, that status will remain unchanged.
Restoring Lesson Statuses back to "Scheduled"
If you’ve accidentally applied the wrong lesson status or you didn’t mean to update the status, you can click the “Restore to Scheduled” button to change the status back to “Scheduled” for all students in the lesson.