The most efficient way to manage and track employee backfills is through our headcount ledger system. Here's what you need to know about the process:
Tracking Terminations
The headcount ledger provides a comprehensive view of all employee terminations. You can easily monitor terminated positions through the termination tile, which allows you to:
View positions without backfills
Create new backfill requests
Check if backfills were previously approved and added to the hiring plan
When to Submit Backfill Requests
Best Practice: Submit backfill requests only when there is a clear timeline and immediate need for the position.Key Considerations:
If the role is not urgently needed, delay submitting the backfill request
Finance primarily reviews backfills to approve compensation packages
Wait until you have a defined timeline for bringing someone into the role
Monitoring Terminated Positions
The system automatically refreshes termination data every 30 days
All terminated positions without associated backfills remain visible in the headcount ledger
This ensures no positions are lost from a budgeting perspective
Note: While you can submit a backfill request at any time, it's recommended to wait until you have a concrete plan for filling the position to maintain efficient workforce planning.