TeamOhana's approval workflows ensure that before a new headcount request, a change request, an internal transfer, or a termination is processed, it's acknowledged and approved by the proper stakeholders within your organization.
You may also be using approval workflows in your ATS, especially if you had implemented them before you started using TeamOhana. But how many approvals is too many approvals?
Like TeamOhana, many ATSs have a number of approval workflows that customers can utilize: one for a new job posting, another one for a new opening, another for offer creation, etc. Refer to your ATS help center for the details about the specific system you are using.
Because TeamOhana workflows capture approval for both jobs and openings, our recommendation is that once you implement TeamOhana approvals, you no longer need to utilize the approval workflows for jobs or openings in your ATS. Because the same stakeholders are likely to be in the approval chains for both systems, this leads to inefficiency and redundancy in your processes.
There is a case for keeping approvals for offers in your ATS in the event that the recruiting team is extending offers with details that do not match the approved headcount details in TeamOhana. For example: let's say there's an approved headcount on the hiring plan for a software engineer with a $200,000 base salary. The Talent team found an amazing candidate but that candidate won't accept less than $225,000. The team has two options:
[No approval in ATS] The recruiter can submit a change request in TeamOhana to increase the compensation from $200,000 to $225,000. The request will re-trigger the approval flow. Once all parties have approved, the recruiter can create and extend the offer in the ATS. In TeamOhana, the forecast will update to reflect that the company is now $25,000 over budget.
[Approval in ATS] The recruiter can create the offer in the ATS and request approval. Once all parties approve, the offer is created and extended to the candidate. TeamOhana's forecast does not update until the candidate accepts the offer, at which point the offer details (salary of $225,000) overwrite the headcount details (salary of $200,000) and the company's variance increases by $25,000.
Please note, if you keep the offer approval workflow in your ATS, you will be required to get approval for every offer - not just those that deviate from the headcount details in TeamOhana.