📄 Adding Delegates Without a Payroll Number
If a delegate for a course booking request does not yet exist in the system, and they are due to attend training as a novice, we will add them as an employed, active user using the following approach:
Location Code: The user will be assigned the location code of the site where the course booking is scheduled to take place.
Temporary Payroll Number:
As the user does not yet have an official payroll number, we will assign a temporary employee number which will act as their unique identifier within the system.
🆔 Temporary Payroll Number Format
Temporary payroll numbers will follow this structure:
{company_name}-TEMP-{sequential_number}Example: TRG-TEMP-001
This consistent format ensures we can easily identify, search for, and update these delegates later once their official payroll numbers are available.
The
{sequential_number}should be unique per delegate to avoid collisions.Temporary users should be regularly reviewed and updated as official payroll numbers become available.