The Owner Agreement is an important document that determines and regulates the relationship between the Owner/Co-owners on one end and the Property Manager on the other. This contract usually includes all necessary terms & conditions like reserves, management and service fees, property manager authority, etc.
Our software allows Property Managers to create an unlimited number of Owner Agreements for one or a group of Owners directly from their Dashboard.
The Owner Agreement option is available only in Property Manager Mode. An Owner has to be assigned to at least one property.
To create an Owner Agreement, open the Owner Financials page from the Financials left-side menu and switch to the Owners tab. Add a new owner contact or select the existing one and click the "View profile" button below the owner's name.
Click on "+ Add agreement" button to proceed with the action:
On the first "Terms & Ownerships" step, you need to fill out the agreement number, start and end date, and termination fees, if there are any.
You also need to select an Owner or a Group of Owners to include in the Agreement and create automatic fees. Select the "Sole Owner" option to create an agreement for a single property owner, or choose the "Ownerships" option to create a single agreement for multiple owners with split ownership of a property. Fill in all required information and click the "Continue" button at the bottom of the page.
On the "Properties & Fees" page, select one or several properties that should be included in the Agreement. The selected properties will become a part of the agreement addendum:
On the next "Agreement & Signature" step, you can add the terms and conditions of the Owner Agreement that comply with local laws and regulations and clearly communicate rights and obligations under the agreement.
There are several ways to add the terms and conditions verbiage to the Owner Agreement:
You can Create new template and paste the text from another agreement document into the appropriate field.
ORYou can select a previously created agreement template from the list by clicking on the "Use template" option.
Along with the Property Management Agreement, you can add up to ten agreements and disclosures to be signed, as well as upload any required attachments.
Here you will be able to add the required fields and auto-fill elements to the document.
Add up to 25 agreements and disclosures to be reviewed and/or signed via the "+ Add" option. Use the "Preview" button to review the documents.
Enable the Default Signatures toggle button if you want the system to automatically add signature fields and assign them to respective parties. Upload additional documents to share with owners, if needed.
Once you have entered all the required information, click the "Send to review" button at the bottom of the page to complete the process:
There are four statuses of the Owner Agreement:
Active
The document is valid at the current moment of time (the "End Agreement" action is available within this status).Ended
The document has expired and was not updated (no actions are available within this status).Signature
The document is waiting to be signed by the Owner (the "Delete" action is available within this status).Draft
The document is not finished and you can continue editing a lease at any time (the "Edit" action is available within this status). Drafts are visible only to you and can not be shared with the owner.
