Quick Summary: Look Forward Days controls how far into the future the app scans for order recommendations and pulls them into today’s order schedule. It is used to prevent missed orders when suppliers are unavailable, but it must be applied carefully to avoid excess stock.
For necessary background, please preread Look Forward Days Explained before proceeding with this article.
Where Look Forward Days Is Set
Look Forward Days can be set in two places:
As an ad hoc value when creating an order
As a default value by supplier
This allows consistent behavior for suppliers that are always reviewed infrequently, while still allowing one-off adjustments when needed.
Method 1: Ad-hoc Usage on the Orders Screen
Use this method for temporary, one-time situations such as an upcoming supplier holiday or shutdown.
Navigate to the Orders screen.
Select the supplier for which you want to generate an order by clicking the radio button next to their name.
In the Look fwd days column for that supplier, enter the number of days you want the system to look ahead.
Review the updated product count, quantities, value, and (if available) volume and weight.
Click Create order.
Increasing the value will immediately:
Increase the number of items included
Increase total quantities and order value
Pull forward orders that would otherwise be triggered later
Method 2: Setting a Default Value for a Supplier
Use this method for suppliers you review infrequently to ensure you are always ordering proactively.
You can open the Supplier Edit screen from multiple places in the app. Use whichever path fits your workflow.
Navigate to Suppliers from the main navigation menu and click the pencil icon next to the supplier.
Use the Omni search bar, search for the supplier name, then click the pencil icon.
Navigate to Inquiry > Details > Supplier, then click the supplier hyperlink.
Navigate to Orders > Order from supplier, then click the supplier hyperlink.
Click the supplier hyperlink anywhere it appears in the app where the supplier description is shown.
All of these paths open the same Supplier Edit screen.
Once on the Supplier Edit screen:
Locate the Default Look Forward Days for Orders field.
Specify a suitable value based on how frequently you review this supplier.
Click Update to save the change.
This default will apply automatically to future orders for this supplier unless temporarily overridden during order creation.
⚠️ Watchouts
Creates excess if misused: Look Forward Days intentionally pulls future orders into the present. Large values used to reduce workload will result in unnecessary excess stock.
Defaults still apply unless overridden: The default Look Forward Days value set on the supplier screen automatically populates on the Orders screen. Temporary overrides do not change the supplier default, which may lead to unexpected behavior if forgotten.
💡 Tips
Use supplier defaults for consistency: Set default Look Forward Days values on the supplier screen for suppliers you routinely review less frequently. This ensures consistent behavior across order cycles.
Override only for known events: Temporarily override the default value for special circumstances such as supplier shutdowns, public holidays, or planned leave. The supplier default will remain unchanged.
Prefer Top-Ups where possible: When the goal is to bridge gaps between reviews without creating excess, Top-Up Orders are often a better choice than increasing Look Forward Days.
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