Skip to main content

Partnership Agreement 2025

Welcome to TRC’s Partnership Program! This agreement supports affordable music spaces through shared funding and collaboration.

Bobby Boyd avatar
Written by Bobby Boyd
Updated yesterday

Our Community Values

  • Everyone is welcome here – Every music maker deserves to learn, grow, and progress in a supportive community.

  • No heroes, no assholes – Ask for help, respect the space, and above all: respect each other.

  • More is more – Approach what you do with an attitude of generosity and abundance. There is enough to go around when we collaborate and share.

  • Open communication – Clear expectations and solid planning make us all stronger.

  • It's about the people – Music making is a deeply personal pursuit. Focus on building connections; the gear will follow.

  • We're here to help – Everyone makes mistakes. Let us know when things go wrong - we're in this together!

1. Partnership Types

Partner Rate

  • Who Qualifies: Nonprofit and mission-aligned organizations with annual operating budgets under $1,000,000

  • Rate: 2x base rate

  • Benefits Include:

    • Priority booking access

    • Dedicated support contact

    • Marketing collaboration opportunities

    • Professional development access

    • Community event participation

Institutional Rate

  • Who Qualifies: Organizations with annual operating budgets over $1,000,000

  • Rate: 3x base rate

  • Benefits Include:

    • All Partner Rate benefits

    • Enhanced support services

    • Program co-development opportunities

    • Custom scheduling options

    • Strategic planning support

2. Booking & Scheduling

Advance Notice Requirements

  • Recording Sessions: 4 days minimum

  • Events: 21 days minimum

  • Full Facility: 30 days minimum

  • Rehearsals: Same-day bookings are available

Cancellation Policy

  • 7+ days notice: Full refund

  • 3-6 days notice: 50% refund

  • Less than 3 days: No refund

Payment Terms

  • 50% deposit is required upon booking

  • Balance due before the session starts

  • Payment methods: ACH, credit card, check

3. Space Use & Support

Available Services

  • Technical Support

    • Audio Engineer: $65/hour (4-hour minimum)

    • Assistant Engineer: $45/hour

    • Combined Rate: $100/hour for both

  • Extended Hours

    • Early/Late Access: $200/hour

    • Staff Support: $25/hour per staff member (minimum 2)

    • 7-day advance notice required

Facility Guidelines

  • Operating hours: 10 am-11:30 pm daily

  • Clean and reset spaces after use

  • Report any issues promptly to booking@therecordco.org

  • Follow posted capacity limits and safety protocols

  • Secure spaces when leaving

4. Partnership Success

Program Metrics

We measure success through:

  • Participation rates and attendance

  • Participant feedback and growth

  • Community impact and engagement

  • Achievement of stated program goals

  • Documentation of outcomes

Required Documentation

Submit within 5 days of events:

  • Photos and videos to the partnership coordinator

  • Completed event recap form

  • Attendance numbers

  • Participant feedback

  • Media coverage (if any)

Regular Check-ins

  • Quarterly partnership reviews

  • Monthly program updates

  • Event planning meetings as needed

  • Annual partnership evaluation

5. Insurance & Liability

Insurance Requirements

  • General Liability: $1,000,000 per occurrence

  • TRC listed as an additional insured

  • Certificates are due 14 days before the first use

  • Workers' compensation (if applicable)

Issue Resolution

If challenges arise:

  1. Contact the partnership coordinator directly

  2. Document specific concerns in writing

  3. Schedule discussion if needed

  4. Develop an action plan together

  5. Follow up to ensure resolution

6. Agreement Term

  • Initial term: 12 months

  • Annual renewal option

  • 60-day notice for termination

  • Regular review of terms and conditions

7. Pricing

Small Org

(operating budgets less than $1m)

Mid-Sized Org / Institutional

(operating budgets greater than $1m)

Spaces

$20/hr

$30/hr

$30/hr

$45/hr

$50/hr

$75/hr

$480 for 6 hours

$120/hr

$260 for 4 hours

$97.50/hr

$160 for 4 hours

$60/hr

$30/hr

$45/hr

$40/hr

$60/hr

$40/hr

$60/hr

Services

Piano tuning

$175

$175

Audio Engineer

$65/hour (4-hour minimum)

$112.50/hour (4-hour minimum)

Assistant Engineer

$45/hr

$67.50/hr

Combined Rate

$100/hr for Audio Engineer and Assistant Engineer

$150/hr

3rd Party Gear Rental

Not Currently Available

Cost + 20%

Subcontracting freelance recording engineers

Not Currently Available

Cost + 20%

Early/Late Access

$200/hr

$300/hr

Staff Support

$25/hr per staff member (minimum 2)

$37.50/hr

Sessions outside of TRC operating hours (*requests subject to TRC approval)

Not Currently Available

Staff assistant x 2 ($40/hr) for each hour outside normal operating schedule


Together, we're making music creation more accessible and strengthening our creative community. Welcome to The Record Co. family!

Did this answer your question?