Do you ever feel like there's not enough time in your working day to get everything done?
From phone calls to projects to follow up on, from a thousand emails to family commitments, it can be really nerve-wracking to get as organized as you can and just to get your Google calendar in order, your day can suddenly be wiped out before you've even got the most important work in hand.
If this sounds all too similar to your situation, well then it might be time to consider a time management technique that really boosts your productivity and helps you get all your priority tasks done quickly and well.
I'm talking about time-blocking!
If you've never heard of it, you should know that it's the philosophy that TimeTrap took its cue from to become the time management and planning tool you see now 😉
The time-blocking approach to planning our days allows us to move away from a kind of 'defense' against our day-to-day work, where we are constantly struggling to devote the right amount of time to project tasks, emails and the various requests that pop up throughout the day.
With time-blocking, this process is canceled out. Instead, a linear, cleaner and less rigid structure is created so that we can sit down in front of our computer or desk in the morning already fully aware of what we are going to do, with minimal distractions.
Why time-blocking is important
Time-blocking is the perfect ally to help protect two precious resources in our lives: time and concentration.
When distractions and incoming emails start to take over your working day, productivity goes downhill. Some data indicate that it takes an average of 23 minutes to regain concentration after an interruption.
Let me give you an example:
Luca works for a communications agency. His role is to support clients in creating content for their social pages, their website and their weekly newsletter.
Luca knows that for every single client (or project) he will have to take the time to talk to them, to create the graphics to be published, to think of new strategies to adopt... that's where time-blocking comes into play in his daily life!
Why should he sit in front of his PC in the morning, decide at the moment what to work on and hope he doesn't lose too much time figuring it out, if he can easily start with the activities he has already scheduled in his calendar!
Luca decides to spend two hours of his morning working on content for one client and another two hours in the afternoon working on content for another client.
He knows that by doing this he will be able to optimize the time he spends on it and avoid any unnecessary distractions he might have if he were to jump from one client to another or from one project to another without any logic.
And so he decides to do the same for his personal activities, for his training and for answering emails.
That's where the difference lies!
In one working day, Luca was able to group similar activities or activities related to the same project at the same time without jumping from one interruption to another, and you can do it too thanks to TimeTrap!