What are user roles used for?

User roles define what each user can access and manage within Control/Studio, and the LXP. These roles are designed to streamline responsibilities and ensure each team member has the right tools to do their job.

User roles overview

Role	Platform access	Access to	Purpose
Admin	Control, Studio, and LXP	All platform tools and groups	Full access to all admin tools and settings in Control Create and publish/unpublish content and automations in Studio Manage all users and groups View all groups, users, progression
Creator	Studio and LXP	Content creation tools	Create and edit learning content in Studio Cannot publish/unpublish content
Manager	LXP	Assigned groups	Direct manager of specific user groups Can receive notifications View analytics and reports for assigned users
Reporting manager	LXP	Reporting for assigned groups	Access reports and progress tracking for selected groups No edit permissions
Timeline contributor	LXP	Group timelines	Post and comment in assigned group’s Timeline
Timeline manager	LXP	Group timelines	Moderate posts, comments, and discussions in Timeline
Trainer	Sessions in LXP	Training sessions	Add, edit, and manage events- Add or remove users from sessions

Where can I change user roles?

To update a user's role, navigate to their profile, select the tab "Roles" and click on the button "User roles"

There, you will have a list of possible roles for the user:

Choose the appropriate role from the menu and save your changes!

For more information related to reporting managers, navigate to the article: How to give a user or a group access to reporting

With the right roles in place, everyone knows what they can access and manage which helps your team stay aligned, collaborate smoothly, and keep learning on track.

💡 Good to know!

Group-based roles

If roles are assigned to a group, the members and subgroups of that group automatically inherit these roles. Here’s how it works:

Parent groups and subgroups: Assign a role to the top-level group, and all subgroups inherit it. No need to assign roles to each subgroup one by one.
Group members: Everyone in the group automatically gets the assigned role. This keeps access consistent and makes permission management easier.