If the Meeting Organizer is a tl;dv user with auto-recording enabled, their bot will always join the meeting as priority!
Please note: If there are multiple meeting organizers (from different calendar invites), we will randomly select from one of these users.
If the Meeting Organizer is not a tl;dv user or auto-recording is not enabled, we use the following logic to decide whose bot will join:
If only one user has the highest pricing plan → Their bot joins.
If multiple users are on this same plan → We randomly select one of these bots.
If all users are on the Free plan → We randomly select any bot.
No matter what, all users who requested the recording (auto-record enabled) will be listed as co-owners.
How can I make sure my bot joins the meeting?
If you're the only one requesting a recording, your bot will join.
If multiple people request a recording, the selection follows the rules above.
If the wrong bot joins, you can always decline it when it tries to enter and then kickstart your own bot manually.
If you experience the wrong bot joining your meetings based on the above logic, please make sure all user calendars are integrated correctly. You can find further details here: Calendar integration and why it matters
If you ever need help, feel free to reach out! 😊