The Folders are one of the best solutions to keep your workspace and library tidy, especially when you’re working with a lot of recordings or a busy Team!
How to create a Folder:
From your Meetings & Folders tab, click on Folders at the very top
If you already had created Folders, you will see them stacked in a cluster called “Previous version folders"
By clicking on “New folder" at the top right corner, and naming it, you will create a private Folder
Great! Now you have an empty Folder ready for your recordings.
How to add your recordings to a Folder:
Open your Meetings page
Search for the meetings you want to move to your Folder
Open each of them individually
You will find a button “Add to a folder"
You can only add a meeting to a Folder, or remove a meeting from a Folder, if you are Editor or Admin of meeting. If you just have viewing access to a recording, you cannot move a meeting to or from a Folder.
A quick note: we will soon make it possible for you to add recordings in bulk to your Folders!
Sharing access to a Folder:
Being able to share a Folder with your colleagues significantly enhances Folders as a collaboration tool, especially for cross-functional work and larger teams.
Folders can be shared with:
Individual users
Teams
Entire organizations
When a folder is shared, all meetings inside it become accessible to the people, teams, or organizations the folder is shared with. Anyone with access to a folder automatically gets viewing access to all meetings in it, but the highest access level will prevail. See the next chapter about this 👇
✅ Example: If your organization is added to a folder, every member of the organization can view the meetings within it.
This is a neat way to keep recordings organized and easily accessible!
Access levels to a Folder:
Now when you share a Folder with someone, that includes sharing access to all the videos within that Folder, and retaining the highest access level to each recording.
Imagine this scenario:
Your colleague Ana created a Folder to gather all the recordings of meetings with an external client
You recorded some of those meetings, Ana recorded the others
Ana is an Editor of your recordings because she is part of your Team
You are an Editor of Ana’s recordings because you are in her Team
She adds your recordings of meetings with the external client to that new Folder
She shares the Folder with you, but not with the entire Team
You become an Editor of the Folder, and remain the Admin of your videos
Ana is the Admin of the Folder, but continues to be Editor in your videos
But if Ana shared that Folder with the Organization or with the Team, your other colleagues would only be Viewers of the meetings in the Folder.
What happens to my old Folders?
Don’t worry — your original folders are still here!
Your old folders will appear under a new “Previous Version Folders” subfolder.
Once you open one of your old folders, you will see a button to "Update folder to new version".
Only Folder Admins can migrate these folders to the new system.
Only meetings where the Folder Admin has at least editor rights will be included in the migration.
Banners and modals will help guide you through the process.
⚠️ Previous version folders can no longer be edited or shared with new users. We recommend migrating them to the new system for full functionality.