The Gantt Chart Report provides a holistic view of an entire project or plan. The report displays task duration, crew size, planned dates, actual finish dates, and specific roles across a selected time period. You can view the report by day, week, or quarter.
This report can be used to share look-aheads with your team, track committed and completed work, or review the schedule after a recent pull plan.
Running a Gantt Chart Report
From the Plan View, click the Reports tab on the left side of the screen.
Select Gantt Chart from the Report Type dropdown.
Customize the report using the available filters.
Select which Custom Field data you would like to display on the report.
Click Run Report.
Once the report has finished generating, click View Report to view the Gantt Chart.
Best Practices: When running the Gantt Chart Report, we recommend selecting Time Scale = Day and Group By = Swimlane to organize the report in a way that closely resembles your planning space.
Layout Settings
Sort by = Date: Organizes the report chronologically, starting with the earliest date and progressing to later dates.
Sort by = Role: Groups activities together by their assigned role.
Group by = Swimlane or Location: Organizes the groups alphabetically.
Tip: If you would like your Swimlanes or Locations to appear in a specific order rather than alphabetically, add a numerical prefix such as 01., 02., 03., etc. to the names. This will keep them organized in your preferred order.
Understanding the Gantt Chart
The Gantt Chart displays both planned and actual task durations if the activity has been pinned in:
The gray line below a Gantt bar represents the planned duration of the task.
The colored Gantt bar represents the actual duration of the task as it was completed.
Printing and Saving the Gantt Chart Report as a PDF
Once the Gantt Chart Report has been generated and opened, you can print a physical copy or save the report as a PDF.
With the Gantt Chart Report open, click the blue Print button in the top-right corner.
Adjust the Print Settings as needed to ensure the Gantt Chart displays correctly.
Click More settings to access additional options, such as changing the Paper Size.
Select Save to save the Gantt Chart Report as a PDF, or select your desired printer to print a physical copy.
Downloading the Gantt Chart Report as a CSV
You can also download the Gantt Chart Report as a CSV file for further analysis or editing.
Scroll to the bottom of the Gantt Chart Report.
Click the blue Download CSV button.
The report will download as a CSV file to your computer.
FAQs
How can I only show milestone tickets?
How can I only show milestone tickets?
We recommend creating a dedicated role for Milestone activities, which will allow you to easily filter these tickets using the Role filter.
Can I adjust the columns that show in the report?
Can I adjust the columns that show in the report?
Yes! At the very bottom of the filter list, under the Layout section, you’ll see a Visible Columns filter. By default, if nothing is selected, all columns will appear in the report. You can use this filter to select which specific columns you’d like to display.
Why aren’t my completed tickets appearing in the report?
Why aren’t my completed tickets appearing in the report?
Make sure the Include Completed Tickets toggle is turned on under Filters for all completed tickets to appear in the report.