How Unit Accounting Works
When your unit orders product from your Council, you are invoiced for the retail value of the products, minus your unit’s commission. There is no upfront payment required.
As your Scouts begin selling, payments are collected through:
App credit card sales (wagon and storefront)
Cash to Credit payments
Online sales commission
All of these are automatically credited toward your Council invoice, reducing the amount your unit owes.
Common Point of Confusion: Commission vs. Payout
These two terms are related—but not the same.
Commission
A percentage of total sales earned by your unit
Your commission rate is set by your Council
Viewable in the top-right corner of the Account Summary page
Payout
Occurs when the total credits applied to your account (see above) exceed the amount owed to Council
More credits than your balance due = payout available from Trail's End
Viewing Your Unit’s Accounting Summary
To see a breakdown of your unit’s finances:
Go to Account Summary
Click See Full Breakdown
This page is divided into two sides:
LEFT: Council Invoice (Amount Owed)
Retail Value of storefront and wagon sales
Commission Earned (your unit’s percentage)
Bill to Council (retail minus commission)
Payments Already Made (if applicable)
RIGHT: Credits Applied
Online sales commission
App credit card sales
Cash to Credit payments
Final Calculation: Amount Due vs. Payout
If credits (right side) exceed the invoice (left side), your unit has a Payout Available (green box)
If the invoice exceeds credits, your unit has a Balance Due to Council (red box)
Understanding the Unit Invoice
The unit invoice provides a detailed record of:
Products ordered
Heroes and Helpers donations
Adjustments made by the unit or Council
Credits applied toward the balance due
How to View the Invoice
You can access the invoice from:
Popcorn Orders and Returns, or
Account Summary
Click Invoice Statement, then choose one of the following:
Generate Invoice
Shows all orders and transactions
Does not display detailed adjustment history
Generate Invoice with Adjustments
Shows all orders and transactions
Includes detailed adjustment history (date, quantity, and who made the change)
What Appears on the Invoice
Orders
Each order shows:
Order date and name
Original quantities
Adjustments
Final quantities (labeled Order Qty)
Retail value, commission, and amount due to Council
Adjustments
When viewing the invoice with adjustments, you’ll see:
Date of adjustment
Item and quantity adjusted
Who made the adjustment
Heroes and Helpers Donations
Automatically invoiced nightly as donations are sold
Appear as a separate donation order (DN Order)
To see detailed donation adjustments, generate the invoice with adjustments
Grand Totals
The Grand Totals section of the invoice will show the total retail, commission and amount due to council across all orders and donations.
Transactions
This section lists:
App credit card sales
Cash to Credit payments
Online commission
All transactions are applied directly to reduce the amount owed to Council.
How Different Credits Are Applied
App Credit Card Sales
Credited in full toward your Council invoice
If no balance is due, funds appear as Payout Available
Cash to Credit Payments
Parent credit card payments for cash sales
Credited in full toward your Council invoice
If no balance is due, funds appear as Payout Available
Online Sales Commission
Only the commission portion is credited
Units are not invoiced for online product
If no balance is due, funds appear as Payout Available
All credit details can be viewed in Account Summary → See Full Breakdown.
Viewing Detailed Credit History
For a complete list of all credits received:
Go to Account Summary
Click the blue font See Payout Details in the Open Balances and Payout section
This view includes:
Every app credit card sale
All Cash to Credit payments
Online commission earned
A running total of credits applied
You can download this report and filter by credit type for reconciliation or recordkeeping.