Make sure you have entered all of the MDT meeting types, locations and lists of regular attendees before adding individual MDT Meetings. See the “Overview of MDT Meeting Setup” help file for instructions on setting these up.

Once that is done you can create and manage all of your meetings. The information on this page is separated into the following sections: “Create and Maintain a MDT Meeting List,” “Add a Meeting from New Case(s),” and “Add a Meeting from the MDT Tab.”

There are two different ways this page is displayed:

• Most team members will have “View Agenda” in the “Action” column. To view the cases on the agenda for a specific meeting click “Details”.

• Team members with MDT Meeting Management privileges will have different

commands in the “Action” column, (Save & Continue/ Cancel, and, Details/ Delete).

The MDT Meetings List provides team members with the ability to see the dates, times, types, locations and cases on the agenda of MDT meetings.

STEP 1: Access the MDT Meeting List

Select “Meeting List” from the “MDT” dropdown menu on the left hand side of Trak.

Figure 1. “Meeting List” on the MDT Menu

STEP 2: Add a New Meeting

Click “Add New” at the top of the page.

Figure 2. “Add New” button

A dialog box will appear with fields for you to fill out regarding the new MDT meeting you want to create.

Enter the meeting date, time, location and type.

Figure 3. Meeting date, time, location and type fields

Click on the “Update” button to add/create the meeting or the “Cancel” button to forego adding the meeting and return to the meeting list.

After you click on “Update”, you will be redirected to the MDT General page where you can continue to edit the details about this new MDT meeting. Refer to the “MDT Management” help file for more information.

IMPORTANT: Two meetings may not be scheduled at the exact same date and time for the same location.

NOTE: New Meetings can also be created from New Case(s) and/or the MDT Tab inside a case record.

See “2. Add a Meeting from New Case(s),” and “3. Add a Meeting from the MDT Tab,” below.

STEP 3: Delete a Meeting

Before you can delete a meeting you will have to delete anything that you have entered for cases and remove all cases from the agenda.

Click on the “Delete” button next to the meeting that you want to remove.

Figure 4. “Delete” button in the MDT Meetings table

Click “OK” in the confirmation dialog box to proceed, or click “Cancel” in the confirmation dialog box to forego the change.

If an MDT meeting cannot be deleted, you will receive a message saying why.

Figure 5. MDT meeting cannot be deleted message

After you click OK, you will be back to the MDT Meeting List.

STEP 4: Display Adjourned Meetings

On the MDT Meeting List page, tick on the “Display Adjourned Meetings” checkbox. To display un-adjourned meetings, clear the check box.

Figure 6. “Display Adjourned Meetings” checkbox

Some centers review every case during case review or they review all sexual abuse cases – regardless of the outcome of the forensic interview. It is most efficient for these centers to add a case to the next MDT meeting while entering the new case information.

STEP 1: Locate MDT Meeting List within New Cases

While in the process of creating a new case, scroll to the bottom of the page for the MDT section.

STEP 2: Assign the Case to an existing MDT Meeting

Assign the case to an MDT Meeting from the “MDT Meeting” dropdown list, if the desired meeting exists.

STEP 3: Create a New MDT Meeting and Assign the Case

If the desired meeting is not already in the pick list, click “Add.” A dialog box will come up with fields for you to fill out regarding the new MDT meeting.

Figure 7. MDT Meeting “Add” button

Enter the meeting date, time, location and type.

Figure 8. MDT meeting date, time, location and type fields

Click “Save” to add/create the meeting or “Cancel” to forego adding the meeting and return to the MDT section of the New Case page.

IMPORTANT: Two meetings may not be scheduled at the exact same date and time for the same location.

STEP 1: Locate the MDT Meeting List in the MDT Tab.

While in a case record, click on the “MDT Tab.”

Scroll down past the “Investigation Summary” table to the “Review this case at MDT Meeting on” pick list.

STEP 2: Assign the Case to an existing MDT Meeting

Assign the case to an MDT Meeting from the “Review this case at MDT Meeting on” dropdown list, if the desired meeting exists.

Figure 9. “Review this case at MDT Meeting on” dropdown list

STEP 3: Create a New MDT Meeting and Assign the Case

If the desired meeting is not already in the pick list, click on the “Add” button to create a new MDT meeting.

Figure 10. MDT Meeting “Add” button

A dialog box will come up with fields for you to fill out regarding the details of the new meeting.

Enter the meeting date, time, location and type.

Figure 11. MDT meeting date, time, location and type

Click “Save” to add the meeting or “Cancel” to forego adding the meeting and return to the meeting list.

IMPORTANT: Two meetings may not be scheduled at the exact same date and time for the same location.