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Release Notes - 2026 v4

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Written by Sandra

Date Validation & "Today" Button for Rates

We’ve improved data integrity for Rate Zones and Surcharges by introducing automated date validation and a new time-saving shortcut.

How to Use

These features are enabled by default. No manual activation is required.

1. Date Range Validation To prevent data entry errors, the system now ensures your schedule is chronological.

  • The Rule: The "Valid to" date must be equal to or later than the "Valid from" date.

  • The Guardrail: If an invalid range is entered, a validation error will appear and the system will prevent the record from saving.

  • Coverage: This applies to both the user interface and API integrations.

2. "Today" Shortcut Button To speed up manual entries, we've added a shortcut next to all date fields.

  • The Action: Click the new "Today" button next to the "Valid from" or "Valid until" fields.

  • The Result: The field instantly populates with today’s date, removing the need to open and navigate the calendar picker.

Note: Existing records are not affected. Validation only triggers when creating new entries or editing current ones.

Public Location Visibility for Partners

We’ve streamlined how locations are shared with partners. You can now make a location "Public" to all with a single click, eliminating the need to link customers manually one by one.

How to Use

1. Enabling Public Visibility
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To make a location available to every customer in a division (e.g., shared terminals or distribution centers):

  • The Action: Check the new "Public Location" box on the Location form.

  • The Result: The location becomes automatically visible to all partners within that division.

  • The UI Change: Once enabled, the "Linked Partners" and "Linked Suppliers" fields are hidden, as manual linking is no longer necessary.

2. Standard Linking Workflow If a location should only be seen by specific parties:

  • The Action: Leave the "Public Location" box unchecked (default).

  • The Result: The system maintains the standard workflow, requiring you to manually add entries to the "Linked Customers" or "Linked Suppliers" fields.

Note: All existing locations remain set to "Private" by default. Your current visibility settings will not change unless you manually toggle the Public Location flag.

Excel Export for Master Data Upload improvements for Rate Regions

You can now export all Rate Regions data directly to Excel for Master Data Upload file . This feature mirrors the existing Rate Zones export functionality, providing an option to upload also back again to Master Data File.

How to Use

This feature is enabled by default for users with Excel upload/download permissions.

  • The Action: Navigate to the Rate Regions master data grid and open the context menu at the settings icon.

  • The Command: Select the "Export for Master Data Upload" option.

  • The Delivery: The system will process the export in the background. Once ready, a download link will be sent to your email address automatically.

What’s new in the Export?

The generated Excel file contains two detailed sheets:

Sheet Name

Contents

Rate Regions

A high-level overview including Division Codes, Region Codes, Names, and associated Location Groups.

Rate Region Settings

A granular breakdown of geographic rules, including Country Codes and specific Postcode Ranges for every region.

Expanded Document Sharing for Email Notifications

We’ve extended our automated attachment feature to cover the full lifecycle of a Order. You can now ensure that essential paperwork is automatically included in a wider range of status updates, from initial assignment to final confirmation.

How to Use

The ability to attach specific document types is now available for an expanded list of email triggers.

  • Expanded Coverage: In addition to existing triggers, you can now configure attachments for Sales Order Confirm, Sales Order Quote, TO Assignment, TO Change, TO Confirmation, and TO Preadvise emails.

  • The Setup: Use the Email attachment multiselect tool in your Email Settings to define which document types (e.g., PODs, Commercial Invoices) should be sent with each notification.

  • The Logic: When a notification is sent, the system automatically bundles all matching documents from both the SO, MO and TO, provided they are not flagged as "Internal."

  • Only External and External Carrier documents are shared via emails (internal are not shared)

Ocean Booking Management Rights - for API connection

Tow new rights have been introduced to handle ocean booking rights via API.

Manage + Manage with Main Haul visibility. All existing users groups have gotten in default once the "Manage" right.

The new right is only valid for API integration. Within Control Tower the edit of an Ocean bookings is only possible at the Main Haul order.

Example Use Case

Imagine a logistics chain where a carrier receives a transport order for pre-carriage (moving a container from a factory to the port). This order contains the ocean booking details so the carrier knows where to drop the container. However, this carrier is not the one handling the actual sea voyage.

  • The Goal: The pre-carriage carrier should be able to see the ocean booking details to complete their job, but they should not be able to edit or delete that booking data via API

  • The Result: Only the main-haul carrier (the one responsible for the ship voyage) or the shipper should have the power to modify the booking via API

Different roles require different levels of authority:

  • Shippers: Usually need broad permission to manage bookings- Enable manage.

  • Carriers: Should often only manage bookings when they are the primary transport provider - Disable manage and enable manageMainHaul.

This logic prevents users who only see partial segments (pre/on-carriage) from accidentally or incorrectly changing critical ocean booking data.

How to Use

The system uses a specific decision flow to determine if a user can create, update, or delete an ocean booking.

1. Configuration Logic

The system checks rights in the following order:

  • Check manage: If this is enabled, the user has total control over all ocean bookings.

  • If manage is disabled, check manageMainHaul:

    • If disabled: The user cannot manage any ocean bookings.

    • If enabled: The system looks up the booking’s main-haul transport order. If that specific order is visible to the user, they gain management rights.

2. Special Case: Creating Bookings

When a user attempts to insert (add) a new ocean booking, the "main-haul check" is performed against the transport order AOR.

3. Where to Configure

Rights are managed within TOPS (Control Tower):

  1. Open Admin.

  2. Navigate to Rights.

  3. Select Control Tower Roles.

  4. Toggle manage and manageMainHaul based on the role’s requirements

Partner Portal – Edit Orders

Partner Portal users often create orders at an early stage, before all details are finalized. During the time between order creation and planning, changes such as adjusted parts or updated pickup dates may occur. This feature allows users to keep orders up to date without needing to recreate them.

How to Use

Enable the “Edit Orders” option in the Partner Portal settings. Once activated, users can modify their orders after creation.

Editing is possible until the Material Order is either activated or linked to a Transport Order (i.e. planned).

Improvements

  1. New column Load type - Material Order Grid

  2. You can now hide more fields like Customs References and Labels via "Control Tower rights"

  3. Improved search in grid filters - Finding results in results in grid filters even with space at the end

  4. Enriched details for Rate Explorer Results - Shows now more details of the found Rate and/or Surcharge like name, vehicle, etc.
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