1) Purchase Orders
A Purchase Order is an order for a number of Transport Orders (TO) over a certain period of time. The exact content depends on the agreement between the Carrier and the Customer. There are different statuses so it's easy to follow up on the different Purchase Orders.
When double-clicking on the Purchase Order, the detail pane is opened where it's possible to review the related TO's and the allocated charges or costs.
2) Approve or Reject the Purchase Order
You can confirm a Purchase Order in two ways: by confirming it in the e-mail you received or by confirming the PO in Control Tower.
2.1) E-mail
When a Purchase Order for a carrier is added, an automated e-mail is sent.
The e-mail will contain some information like the Purchase Order ID, weight, volume, and LDM if the information is available.
When you open the attachment, you're able to see more relevant details concerning the costs of the different TO's for the related billing period.
By using the Reject or Accept button, you can reject or accept the specified Purchase Order. The status of the PO is automatically updated in the Control Tower.
2.2) In the TOPS Control Tower
In the Purchase Order grid, select the correct Purchase Order (PO) grid by filtering on (for example) the PO-number, date, or status.
Right-click on the correct PO and navigate to select Approve or Reject Order.
The status of the PO will change from "Sent" to "Approved' when confirming the allocation or to the status "Rejected" when rejecting the Purchase Order.
