Surcharges allow you to add extra charges on top of the freight costs. This can be any extra cost that can occur during a Transport Order.

The surcharges are added automatically based on the filters you specify in the surcharges table following the same principles as rate zones. The only difference is that rate zones are unique per order while multiple surcharges can be added to 1 order.

Surcharges can be found: Admin -> Cost management -> Surcharges

To start, select new. Choose your division, define a Surcharge Code and Surcharge Name. This code and name can be anything but the code must be unique.

In this case, the surcharge is fuel, so it made sense for the code to be fuel. But again anything is ok, as long as it's a unique code.

surcharge category:

You have 2 options:

Sales: any cost that will be added towards the customer on the Sales order
Purchase: any cost that is link to transportation on the Transport order

Surcharge type:

Here you have fuel, insurance, and surcharge.

Fuel: Only 1 fuel surcharge setting can be matched per order. If it is a percentage rate, this setting requires the "Percent cost types" setting so the setting know which cost type should be used for percentage calculation
Insurance: Multiple insurance settings can be matched per order. If it is a percentage rate, this setting requires the "Percent cost types" setting so the setting know which cost type should be used for percentage calculation
Surcharge: Multiple surcharge settings can be matched per order. If it is a percentage rate, this setting requires the "Percent cost types" setting so the setting know which cost type should be used for percentage calculation

The settings:

Here we have 4 tabs, with all the settings relating to the surcharges

Basics:

Here you select:

Carrier: choose the carrier to where the surcharges will apply to.
Organization: Which organization
Company code: you can add a company code here.
Transport modes: here you can choose if its Road, Ocean, Rail (and more) transport.
Hazardous: should it be applied when the goods are hazardous?
Waste: should it be applied when the goods are considered waste?
Source zone: here you can use a different surcharge on which this surcharge should be based. Selecting one here will remove all other configuration fields because the source zone data will be used.
Price adjustment: If you have a source zone selected, the price adjustment is where you define the % that needs to be applied.
Origin Region: Origin of the goods, this will remove the lanes tab
Destination Zone: Destination of the goods, this will remove the lanes tab

Rates:

Rate class: How is the surcharge being calculated?
This can be calculated by a fixed rate, by distance, by unit, and so on
If you select 'Unit', you will need to specify Shipping Type and Shipping Unit.
Currency: Which currency do you want to use for these surcharges?
Vehicle Type: Truck, Car, Train, plane,... This field remain empty until you manually add a vehicle in Masterdata -> Vehicle Type.

Depending on the rate class you choose (green), you will be able to select different options down below (red).

No matter which rate class you choose, the min & max charge and extra stop costs are always available.
Minimum charge: What's the minimum value for a surcharge
- Does not include the Extra Stop Cost
Maximum charge: What's the maximum value for a surcharge
- Does not include the Extra Stop Cost
Extra stop cost: This is a flat fee to add an extra stop along the way.
- It is not considered by the Min/Max Charge
  
  If you opt for a Fixed Rate, be sure that the value is between the min. and max. charge.

Validity:

How long are these surcharges valid, enter a beginning and end date. Office hours are calculated based on the opening hours of the origin location.
Expiration warning: How long after the last day of your validity windows does the user get a warning.
VAT Exempt: Are these surcharges in some way free of VAT (value-added tax), you can select this here.
When is the validity applicable: select your preferences. (red)

Lanes:

Here you can specify to which route/postal codes these surcharges are applicable:

You have two options to add the lanes:

You manually add postal code ( with country code, like BE for Belgium ) in orig. from, orig. until, dest. from and dest. until.
Add a route as specified in the route masterdata

Click insert and fill in the lanes and it will look something like this:

This basic example covers the whole of Belgium.

If you want to specify a more specific origin and destination region, you can add area codes like this:

In this case (above), the surcharges would only apply if the origin is Antwerp (area code 2000 - 2200) and the destination is in an area code between 9000-9200 (Ghent)

Of course, this isn't limited to Belgium, so you can easily do:

So now, the region will cover anywhere in Germany to anywhere in Portugal.