Prefer using the Gmail interface or want to manage both your personal and travel business email from a single tab?
If so, you can easily access both accounts in one place. Just follow the steps below to set it up.
You Will Need:
An active Gmail account.
An active Travefy email account. Included with Travefy Premium and for participants of the Travefy New Travel Agent Program.
Gmail Settings
In your Gmail Account, At the top right of the screen, you’ll see a settings icon. Under this, click “see all settings”.
In your settings, there will be an accounts tab. It should look similar to below:
Under Accounts, you’ll find two settings:
Send mail as
Check mail from other accounts
We’ll use both of these to connect your Travefy Email to Gmail. The order in which we set these up is important to simplify the process for you.
Set up Gmail to Connect with your Travefy Email
You will want to click on the “Check mail from other accounts”
Next you will then need to click “Add a mail account”.
Gmail will open a new window that looks like this. Enter your Travefy email address and click "Next".
Enter the settings as in the following image.
Username and Password will be your Travefy Email address and the password you received when we set up your email. If you’ve changed that password, use that.
For the field "POP Server" enter
imap.travefy.comFor the Field "Port" enter
995.Ensure “Leave a copy of retrieved message on the server” is checked. This will store your messages so they’re available in Travefy and if you choose to check your email outside of Gmail.
Ensure “Always use a secure connection (SSL) when retrieving mail” is checked, for added security.
Optional: You can check the “Label incoming messages” option to have all message labeled and organized within Gmail for you. This is helpful if you are using Gmail for both personal and business email.
Once Google is able to verify the account, you’ll receive a confirmation like below.
Set up Gmail to “Send Mail As” your Professionally Branded Travefy Email
If you selected “Yes” to sending email as part of the previous section, skip to the next step. Otherwise, return to your Account Settings and under “Send mail as” choose “add another email address”.
Gmail will open a new window that looks similar to the example below.
Fill in the required fields as described in the steps that follow;
Name: While your email address will always be shown, many email clients also display a "friendly name" alongside it. We recommend using either your travel business name for a professional touch, or your full name for a more personal approach.
Email Address: Your Travefy email address. You may have to enter this yourself or it may be filled out for you.
Treat as an alias: Leave this box checked, since you fully control your Travefy email address. This setting ensures you can send emails directly from your Travefy address through Gmail.
Enter your SMTP server details: On the next screen, you’ll be prompted to enter information about your SMTP server. This is the Travefy server that will be used to send your emails.
For the field "SMTP Server" enter:
imap.travefy.comFor the field: "Port" enter:
587Username and Password will be your Travefy Email address and the password you received when we set up your email. If you’ve changed that password, use that.
Select “Secured connection using TLS (recommended)”
Once Gmail is able to connect, you should see a confirmation message like below.
Confirmation Email
✉️ You should soon receive an email asking you to confirm the email account. This may take 15-30 minutes.
⚠️ You’ll only receive this email in Gmail if you’ve already completed the steps above to set up email forwarding to Gmail. That’s why we recommend doing that first.
If you haven’t completed those steps yet—or if the email doesn’t appear in Gmail—try checking your inbox using the Travefy email client instead.
Confirmation email will appear in your inbox as shown below:
From the email, click the link to confirm your request.
From that link then click "Confirm"
You should now see a success message. You will now be able to send and receive your professional email from within Gmail 🎉
Additional Recommended Settings
Assigning Which Gmail Account to Reply From
Gmail offers a setting that automatically replies from the same address the email was received at. For example, if someone emails your personal address, your reply will come from your personal email; if they email your business address, your reply will come from your business email.
You can still manually switch the "From" address before sending, but enabling this setting is a helpful default that can save you time and reduce errors.
Label Incoming Messages
Gmail automatically labels incoming messages to your business email, making it easier to stay organized and manage everything in one inbox. You can set this up during the initial setup or add the label later in your Gmail settings.
Using your Travefy Email in Gmail
When you receive emails, they will appear in your inbox. If you’ve set up a label for your professional email, you’ll also see those messages listed under the corresponding label on the left sidebar.
When replying, you will now have a dropdown on “from” where you can choose which email address you’d like to reply from.
🚨 Need Help During the Setup Process? 🚨
If you have any questions, our team is here to assist you! Feel free to reach out to us at Professional@Travefy.com