Summary
IFTA (International Fuel Tax Agreement) reporting requires carriers to track mileage driven in each state or province. Truckbase supports this with the Monthly Miles by State view on your equipment records, giving you a per-truck breakdown of GPS and corrected miles that you can review, edit, and export. If enabled for your account, Truckbase also provides a dedicated IFTA report in the Reports module with a combined view of miles and fuel by state.
What Is Monthly Miles by State?
The Monthly Miles by State view organizes your ELD-sourced mileage data by month and jurisdiction, making it easy to prepare IFTA reports. Each row captures:
Month — The reporting period for the mileage entry
State/Province — The jurisdiction where the miles were driven
ELD — The ELD device and vehicle name the data came from
GPS Miles — Raw miles recorded by the ELD
Corrected Miles — An editable field for any adjustments you need to make
Actual Miles — The final miles used for reporting (GPS or corrected, as applicable)
Updated On — When the record was last synced or modified
Where Can You Access IFTA Data?
Page | Description |
Equipment Detail → ELD mileage tab | View, add, edit, and export monthly miles by state for a specific truck |
Reports → IFTA dashboard | A combined report showing miles and fuel gallons by state across your fleet (if enabled for your account) |
Who Can Access This Feature?
Owners and Admins have full access to equipment records, the ELD mileage tab, and the Reports module.
The Monthly Miles by State tab only appears when the IFTA Reporting feature is enabled.
The IFTA dashboard in Reports must be enabled for your account separately. Contact Truckbase support if you do not see it.
How to View and Manage IFTA Miles (Equipment)
Step 1: Open the equipment record.
Navigate to Equipment in the left sidebar under Operations.
Select the truck you want to review.
Step 2: Open the ELD mileage tab.
On the equipment detail page, click the ELD mileage tab.
If the tab does not appear, IFTA reporting may not be enabled for your account.
Step 3: Switch to Monthly Miles by State.
Click Monthly Miles by State at the top of the ELD mileage section (next to Daily GPS Miles).
Step 4: Filter your data.
Use the Month filter to narrow down to a specific reporting period.
Use the State/Province filter to focus on a single jurisdiction.
Step 5: Add, edit, or delete miles.
Click Add miles to manually create a new entry for a month and state.
Click a row to edit Corrected Miles inline or via the edit modal.
Use the row menu to delete an entry if needed.
Step 6: Export your data.
Click Export to CSV to download the filtered results for use in your IFTA filing.
How to View the IFTA Report in Reports
The IFTA dashboard in the Reports module gives you a fleet-wide view of miles and fuel consumption by state, which is particularly useful for reviewing totals across all trucks before filing.
Step 1: Navigate to Reports.
Click Reports in the left sidebar.
Step 2: Open the IFTA report.
In the Standard Reports tab, click the IFTA tab.
If you do not see the IFTA tab, it may not be enabled for your account. Contact Truckbase support to have it added.
Step 3: Review your data.
The IFTA report includes the following views:
Miles — Monthly actual miles broken down by truck, state/province, and equipment type
Fuel — Monthly fuel gallons by truck, state, and equipment type (sourced from fuel transactions)
Step 4: Filter your results.
Use the Date, Truck, State, and Equipment type filters at the top of the report to narrow your view to the quarter or trucks you need.
Note: Report data is updated nightly at 3:00 AM ET / 12:00 AM PT. For same-day corrections to mileage, use the Monthly Miles by State view on the equipment record directly.