All VET learners MUST be linked to a Contract and there are two types:
Government Funded contract (either National or State)
'Fee for Service' contract where the Learner or their employer pays for the course
As administrators you will be required to add new Contracts for each contract year. And as you are responsible for your compliance reporting, we recommend that you refer to both the National and State guidelines that you deliver in.
NOTES:
If you are delivering a contract on behalf of another RTO, you should set up a contract in Tuple as if you hold the contract for your reporting
You will need to enter an appropriate contract for Fee For Service courses
Your compliance Manager should have the required contract information relevant to your funding. And you can seek further information from Key Australian Government and Industry Websites
To Add or Edit a Contract watch the video OR follow instructions below:
STEP 1: Navigate to TupleSMS > Settings > Contracts
STEP 2: Add a New Contract
Click on the Actions Menu and click Add Contract
Enter the following details and click Save Contract :
Contract code
Description of your contract
Select the relevant state
Start Date and End Date
See further guidelines to enter Contract Code
IMPORTANT NOTES:
Tuple recommends for reporting purposes that each year a new contract is created
If you are editing a Contract, all enrolments attached to this Contract code will be updated
The benefit of being able to edit the contract End Date will allow you to archive old contracts. Contracts dropdown will filter to only show active contracts based on current date making it easier to find
To simplify the Contract process, all you have to do is to make sure that your Course Offer is correctly set up. Then when you add Unit Offers and Unit Enrolments they will auto-default with the correct Contract value
How to link a Contract to Records
Once you have added a Contract you can link a Contract to Records. You do so by Bulk Updating Unit Enrolments