What is Access Evo?
Access Evo is a comprehensive platform developed by the Access Group, designed to enhance collaboration and productivity for your business. It serves as a central hub that integrates various software applications (such as Unleashed) and tools, allowing you to streamline workflows, automate tasks and improve efficiency, helping you get things done right now!
Where is Access Evo?
If you signed up to Unleashed in 2025 or after, Access Evo will already be available to you. Go to the white "access" button in the top left of your Unleashed or Access Evo page to navigate through the features available with Access Evo.
If you signed up to Unleashed before 2025, your account will need to be migrated to the Access Evo platform, see Access Evo: Getting started.
Benefits of Access Evo
Central Access: Access multiple applications and services from a single interface, reducing the need to switch between software and improving overall user experience, see Access Evo Products and Spaces.
Collaboration: Access Evo includes features that facilitate teamwork, such as shared documents, project management tools, and communication channels, enabling teams to work together more effectively from anywhere.
Customisation: Access Evo allows you to tailor the platform to your specific user and team needs, including custom dashboards and workflows that align with your processes, see Access Evo Products and Spaces.
Automation: Use Access Evo's Feed and Copilot features to configure personalized alerts and generate intelligent insights, helping you prioritise your day and take action at the right time.
User-Friendly: Designed with usability in mind, Access Evo features an intuitive interface that makes it easy for you to navigate and utilise the various tools available.
Overall, Access Evo aims to enhance organisational efficiency by providing a unified platform that supports collaboration, data management, and workflow optimisation!
Key features of Access Evo
The following key features and functions are available with Access Evo:
Products: A central hub through which you can navigate to all of your Access-hosted systems.
Spaces: Where you'll find your personal and shared dashboards, used to monitor all your core organisational activities.
Copilot: A secure, intuitive AI chat-based interface that will provide analytical insights on your Access-hosted data, based on your prompts.
Feed: An intelligent notification tool, designed to provide you with relevant updates and alerts on all your Access-hosted system tasks, helping you prioritise your day and taking action at the right time.
Mobile: An integrated mobile experience giving you access to Access Evo on the move.
Security with Access Evo
At The Access Group, we prioritize the security of your data and the responsible implementation of Artificial Intelligence (AI) technology. Access Evo has been built with a comprehensive 3-tier security model designed to protect your information at every level.
Access Evo combines advanced AI capabilities with stringent security measures, regulatory compliance, and an unwavering commitment to user confidentiality. This multi-layered approach ensures your data remains protected while enabling you to leverage powerful AI features with complete confidence.
Understanding Access Evo's 3-Tier Security Model
Tier 1: Company Secure
Your data stays within our protected environment
Access Evo operates entirely within a secure, private infrastructure that acts as a digital fortress for your information. Here's what this means for you:
Zero data leakage: No customer data ever leaves our controlled, secure environment
No external training: Your prompts and uploaded information will never be used to train external AI models
Isolated processing: All AI operations happen within our private system, completely separate from public internet sources
No external links: Access Evo's features do not pull information from open internet sources, maintaining complete data isolation
Tier 2: Permissions Aligned
Access controls remain paramount, even with AI
While AI can process vast amounts of data at incredible speeds, Access Evo maintains the same rigorous permission controls found across all Access Group products:
Permission-based access: You can only view and work with data you already have authorization to access
Existing controls maintained: Your current user permissions and organizational controls remain fully enforced
Confidentiality protection: AI capabilities cannot override or bypass your established access restrictions
Breach prevention: These controls actively prevent inadvertent sharing of restricted information
Tier 3: Personally Private
Individual usage remains completely confidential
Access Evo's Copilot feature is designed to handle sensitive and confidential work while maintaining absolute privacy:
Individual confidentiality: Your personal use of Copilot remains completely private within your organization
No internal visibility: Other team members and administrators cannot see what you've generated using Copilot
Automatic deletion: All individual usage data is automatically deleted after 30 days
Sensitive content support: Copilot can safely assist with confidential matters without compromising privacy
Why This Matters
This 3-tier approach ensures that Access Evo delivers powerful AI capabilities without compromising the security standards you expect from The Access Group. You can confidently use AI features knowing that:
Your data remains within our secure infrastructure.
Your existing permission structure stays intact.
Your individual usage remains private and automatically purged.
Getting Started Securely
With these robust security measures in place, you can begin using Access Evo's AI features immediately, knowing that your data protection requirements are fully met. The system is designed to be both powerful and secure, allowing you to focus on your work rather than worrying about data security.
For additional questions about Access Evo's security features, please contact our support team.