Split Receipting allows you to receipt a portion of a Placed Purchase Order when only some of the ordered goods have been delivered. The received stock is added to your inventory immediately, while the outstanding quantities are automatically moved to a new Purchase Order to be receipted later. This is ideal when suppliers deliver in multiple shipments or when costs are confirmed after initial delivery.
Important: Split Receipting is not supported on Lite subscriptions; upgrade to Core or Pro.
How split receipting works
When you split receipt a Purchase Order (PO), two things happen:
The quantities you've recorded in the Receipt Quantity field are added to your Stock on Hand, and any prices and costs already on the PO are used to calculate the Landed Cost of those goods.
The remaining unreceipted quantities are automatically transferred to a new Placed PO, carrying over the same supplier details, pricing, and order reference, with an incremental suffix added to distinguish it, e.g., PO-000000233 becomes PO-000000233/1, then PO-000000233/2, and so on.
🤓Tip: Review all Purchase Prices and Receipt Quantities carefully before proceeding. No edits can be made once a PO is in Receipted or Completed status.
Steps to split receipt a Purchase Order
In Unleashed, open the Purchase Order you want to receipt, or select Receipt Purchase from the main menu.
The Receipt Quantity field will pre-populate depending on your account's Auto Set Receipt Quantity setting; either matching the Order Quantity, or defaulting to zero for manual entry.
Update the Receipt Quantity to reflect what has actually been received. You can use the Action Cog to bulk-set all lines:
Set All to Ordered Quantity: fills all lines with the full order quantity.
Zero All Quantities: resets all lines to zero for manual entry.
If using a barcode scanner, select the Barcode icon at the top of the PO. This resets all Receipt Quantities to zero; scan each unit to increment the count.
Once at least one Receipt Quantity is less than its Order Quantity, the Split Receipt and Split Complete buttons will appear.
Choose the appropriate action (see below) to complete the process.
Choosing between Split Receipt and Split Complete
Action | Use When | PO Status After | Outstanding Stock |
Split Receipt | Further costs may still need to be added to the PO | Receipted | Moved to a new Placed PO |
Split Complete | No further costs are expected | Completed | Moved to a new Placed PO |
📌Note: You cannot add costs to a PO once it is in Completed status. Only select Split Complete if you are certain no further costs will apply.
After Split Receipting
Managing costs on split POs
Costs added to the original PO's Cost Lines will apply only to the goods receipted from that PO. If costs are expected to apply across all split deliveries, add costs to each PO individually after receipting, or use the Add Shared Cost feature:
Go to the View Purchases tab.
Select the relevant split POs using the checkboxes.
From the Action Cog, select Add Shared Cost.
Enter the total supplier cost to be distributed evenly across the selected POs.
Managing outstanding stock
If some or all of the outstanding stock on a split PO is no longer expected to arrive, edit or delete the relevant Order Lines to reflect what you're still expecting. If nothing further is due, you can delete the split PO entirely.
Further splitting
Each split PO can itself be split receipted if subsequent deliveries are also partial; the process repeats until all ordered quantities have been received.